Accounting Associate 1

Job Title: Accounting Associate 1

Location: San Jose, CA – 100% onsite

We are seeking a detail-oriented Accounting Associate to support our daily financial operations. In this role, you will manage essential clerical functions including processing invoices, reconciling bank statements, and maintaining accurate financial databases to ensure the organization's financial health

Job Description:

• Compiles and sorts documents, such as invoices and checks, substantiating business transactions
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases
• Prepares invoices, checks, account statements, reports and other records and reviews them for accuracy
• Reconciles bank statements
• Prepares payroll and enters into online system, and reconciles all documentation
• Monitors accounts payable and receivable to ensure that payments are up to date
• Reconciles and recommends resolution for report discrepancies and problems
• Coordinates and prepares pertinent information for external accounting firm and auditors
• Codes data for input to QuickBooks according to procedures
• Attention to detail, analytically minded, problem solving and time management characteristics are used with every task associated with this job.
• Financial analysis: gross profit analysis and variance analysis reports
• Payroll analysis: weekly & monthly hours reports evaluating validity of employees' hours and employment qualification
• Budgeting: cost reports and accruals assisting clients' budgeting forecasting
• Payroll processing and billing: processing weekly payroll and invoicing
• Account receivable: collections and reconciling aging statements
• Account Payable: post company's bills, checks and credit card statements in QuickBooks and reconcile it with bank's files    
• Audit: worker's compensation insurance codes and costs

Technical Proficiency: (Advanced Knowledge of the following)

• Microsoft Excel pivot table
• Microsoft Excel formula: VLOOKUP, if, is, index, match
• Familiarity with modern accounting software like QuickBooks, SAP or Sage

Required Skills

• Attention to Detail: Exceptional ability to identify errors in large datasets to ensure 100% accuracy in financial reporting.
• Communication: Strong verbal and written skills to explain financial data clearly to stakeholders.
• Organization: Proven ability to manage multiple priorities and meet tight non-negotiable deadlines.
• Industry Knowledge: Thorough understanding of Generally Accepted Accounting Principles (GAAP)

Education and Experience:

• Bachelor’s Degree in Finance, Accounting, Economics, or a related field or equivalent professional experience
• 2 years of experience in a finance related function