Nonprofit Grant Billing Specialist

Starting Over serves Southern California’s most vulnerable populations by addressing homelessness, recidivism, and reentry. We help homeless men, women and children transition from homelessness and the often associated cycles of poverty, substance abuse, mental illness, and recidivism.

The ideal candidate will have experience processing invoices for a multi-grant-funded non-profit organization. The candidate is responsible for tracking grant invoices, budgets, and reports to the finance department manager.

Responsibilities:

Submit accurate, timely invoices and claims for grant-funded services and contracts through designated systems.

Reconcile payments to ensure full reimbursement; investigate and resolve discrepancies, denials, or underpayments.

Review unbilled services to confirm billing aligns with contract and payer requirements.

Maintain comprehensive billing and payment tracking records.

Communicate professionally with grant agencies, correctional partners, and internal teams.

Adapt to evolving systems, processes, and billing requirements to maintain compliance and efficiency.

Monitor and respond promptly to Grant Administration communications regarding billing updates and reporting.

Prepare and submit required performance reports, documentation, and reconciliations.

Collaborate with program managers and leadership to address revenue-impacting matters.

Identify and correct billing or allocation errors before submission.

Process adjustments in accordance with payer or grantor guidelines.

Support special projects and continuous improvement initiatives related to grant billing.

Safeguard protected health information in compliance with HIPAA and organizational privacy standards.

Perform additional duties as assigned by management.

Essential Qualifications:

REQUIRED: Minimum of 2+ years of experience in grant billing

H.S. Diploma required

CPC or CPC-A, or equivalent preferred

Strong understanding of and ability to use software and systems, including, but not limited to, electronic grant systems, and Google Docs/Sheets, Adobe, and QuickBooks Online

We are a Fair Chance employer! Formerly incarcerated and justice-impacted individuals are especially encouraged to apply.