Controller, HOA

About Smith Ranch Homes Homeowners’ Association

Nestled on 30 lush acres in the heart of Marin County, Smith Ranch Homes is a premier residential community offering its residents a luxurious, independent, and vibrant lifestyle. Our community features a wide array of recreational, social, and fine dining experiences, all designed to promote active and engaged living. With world-class amenities, exceptional services, and a dedicated staff, residents enjoy carefree, resort-style living in a welcoming environment.  

We are seeking an experienced and strategic Controller to lead the financial operations of the Association and serve as a trusted advisor to the General Manager and Board of Directors. This is a highly visible leadership role responsible for ensuring financial integrity, regulatory compliance, long-term planning, and operational excellence.  The Controller oversees all accounting and financial functions, including financial reporting, budgeting, cash flow management, reserve studies, internal controls, compliance, and financial systems. This role also supervises accounting staff and plays a key role in strategic planning and financial decision-making for the community.

If you are a strategic financial leader who thrives in a collaborative, service-oriented environment and values integrity, precision, and long-term planning, we invite you to apply and become part of our exceptional community. 

We offer a salary range of $120,000 - $140,000; plus, the following benefits

• Medical, Dental, and Vision insurance
• 401(k) retirement plan with employer match
• Meals provided during work hours
• Unlimited vacation policy
• Cell phone reimbursement
• Life insurance

Work Environment

• On-site position based in a resort-like setting in San Rafael, California
• Full-time role; flexible hours required on occasion, including evenings, weekends, and holidays

Key Responsibilities

Financial Strategic Leadership & Guidance

• Advise the General Manager and Board on financial strategy, compliance, policy matters; lead special projects as assigned
• Direct all accounting controls, operations, and financial reporting including AP, AR, payroll, general ledger, and assessments
• Prepare and present monthly, quarterly, and annual financial statements
• Conduct variance analysis and provide actionable insights for the General Manager, Board, and regulatory agencies
• Ensure GAAP compliance and adherence to California HOA regulations
• Lead annual budgeting process and long-range financial forecasting
• Partner across departments to align financial and operational goals
• Enhance financial reporting systems and automation

• Perform cost-benefit analyses for major capital projects
• Support investment and ancillary revenue initiatives

Cash Flow & Reserve Management

• Monitors and manages cash flow; develop strategies to optimize cash management
• Oversee assessment billing and collections of dues, assessments, and other financial obligations
• Monitor liquidity and optimize working capital
• Prepare the Funding Study portion of the Reserve Study
• Oversee fixed assets and depreciation schedules

Compliance, Risk & Audit

• Maintain strong internal controls to safeguard assets
• Ensure compliance with federal, state, and HOA governing standards
• Oversee insurance renewals and financial risk mitigation
• Assesses financial risks and advises on mitigating actions
• Serve as liaison for audits and tax filings; audit liaison for workers compensation and property insurance renewal

Information Systems & Team Leadership

• Supervise accounting team; provide ongoing training and development to staff
• Optimize financial systems and reporting automation
• Partner with software providers and internal “super-users”
• Works with the residential community in the use of automation tools

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (CPA preferred)
• 10+ years of progressive financial leadership experience; 5+ years managing teams
• Experience with HOA, nonprofit, or community association financial operations strongly preferred
• Deep knowledge of GAAP and California HOA laws and regulations
• Expertise in budgeting, forecasting, reserve studies, and financial modeling
• Strong leadership, analytical, and communication skills
• Proficiency with financial systems, online payment platforms, and homeowner communication platforms
• Advanced knowledge of computer-based financial modeling and forecasting
• Ability to provide quality guest service to internal and external clients

Smith Ranch Homes is an equal opportunity employer that takes great pride in a balanced and diverse workforce dedicated to providing the highest quality of service to our community