Grants Program Manager

Grants Program Manager

Department: Resource Development

Reports to: Deputy Director of Foundations & Donor Engagement

Time Commitment: Full time, hourly/non-exempt

Level: F

Compensation: Starting at $26.44 to $32.39 per hour*; We offer a comprehensive benefits package that includes medical, dental, and vision insurance, generous paid time off, life insurance, paid family and medical leave, and more.
*For details on the compensation, see Your Compensation section below.

Application Deadline:
Your application is due by March 27th, 2026. We will not actively screen applications received after the deadline. Review of late applications is conducted at the discretion of the hiring manager.

Note to Candidates:

We strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described . Habitat is an organization committed to building a diverse and inclusive organization which means that we recognize that sometimes the best candidate may have a less traditional background. We acknowledge that requirements for educational and experience minimums create invisible barriers for historically oppressed populations in pursuit of employment. Combined with our equity practices, we focus on candidates' abilities to excel within the responsibilities of the position, based on their experience found inside and outside formal education and/or work history. We welcome applicants from all communities, and strongly encourage Black, indigenous, and people of color, women, people with disabilities, immigrants, and members of the LGBTQ+ community to apply for this position.

Who You Are:
You are someone who thrives in a role that blends strategic thinking, relationship building, and detailoriented execution. As the Grants Program Manager, you'll play a critical role in supporting Habitat's ongoing funding needs by managing all private foundation grants, serving as both a technical expert and a thoughtful relationship steward. You bring a keen understanding of the full grant lifecycle-from researching funding opportunities to writing compelling, competitive proposals and fulfilling reporting requirements with accuracy and integrity. You work closely with internal teams across the organization to ensure data is accurate, timely, and aligned, and you collaborate on business and government grant applications when needed. You are skilled at navigating both predictable and more ambiguous challenges, managing a grant tracking system that keeps every deadline, deliverable, and reporting requirement on track.

Equally important, you are energized by building authentic, trustbased relationships with foundation partners. You act as the primary point of contact for program officers and philanthropic stakeholders, communicating with professionalism, clarity, and strategic intention. You understand that grants are not just transactions-they are partnerships-and you are adept at forming connections that help advance shared goals. You work crossdepartmentally to optimize grant administration and shape funding strategies that align with Habitat's longterm objectives. You're at your best when synthesizing data and stories, anticipating needs, strengthening systems, and representing the organization in ways that inspire confidence, deepen engagement, and expand longterm impact.

Who we are:
At Habitat for Humanity Portland Region we believe that everyone deserves a stable and affordable place to call home. Founded in 1981, we have built and repaired homes in partnership with over 3,000 people across the Portland region. Habitat for Humanity Portland Region is an independent affiliate of Habitat for Humanity International and operates out of three offices, four brick-and-mortar stores, one warehouse, and construction sites in Portland, Hillsboro, King City, Gresham, and Lake Oswego.

Habitat Portland Region is intentional about building a healthy and thriving organizational culture and envisions a community of staff, partners, volunteers, and donors who are deeply committed to equitable and anti-racist practices in every facet of our organization. All of our staff engage in continual learning and seek ways to operationalize equitable practices. Our
Equity Statement and
Cultural Compact are living, breathing documents that we continually work toward.

Please visit our website and social media pages to learn more.

You'll be responsible for:

Collaboration and Relationship Management: 20%

• Act as the primary point of contact for grant-related communications with foundation partners, providing timely updates and ensuring compliance, while supporting the Deputy Director of Foundation and Donor Engagement in high-level relationship management.
• Manage quarterly check-ins with VPs and Directors across departments (Homeownership, Critical Home Repair, Construction, ReStore) to ensure our grant strategy is aligned with our current and future programmatic needs.
• Collaborate with the broader Development Team to share grant cases and success stories, enhancing the overall donor engagement strategy.
• Provide development support, in a team environment, with other fundraising and department initiatives and activities.

Research and Funding Strategy: 20%

• Research and identify new private foundation funding opportunities that align with the organization's mission and strategic priorities.
• Develop, manage, and regularly audit a centralized library of organizational and community data used in grant proposals and external communications; ensure all data is properly sourced, consistently presented and aligned across departments to strengthen the organizations' evidence-based case for support.
• Work closely with the Deputy Director of Foundations & Donor Engagement and internal stakeholders to develop and execute grant strategies that align with the organization's goals and long-term objectives (i.e. building a cultivation plan for a Foundation, help establish or strengthen a relationship between HFHPR & a Foundation, etc.)

Grant Writing and Proposal Development: 45%

• Write and submit compelling grant proposals to private foundations, aligning funding requests with the organization's strategic priorities and needs.
• Assist with business and government grant proposals when needed.
• Tailor each proposal to the requirements of the funding organization while showcasing the impact of Habitat's programs and mission.

Grant Program Management, Administration and Reporting: 15%

• Plan, structure, and implement the grant program to meet the organization's funding goals.
• Maintain and manage a grant tracking system, ensuring that all deadlines, deliverables, and reporting requirements are met.
• Manage the budget for the grant program.
• Coordinate with internal teams to gather necessary financial and program data for grant applications and reporting.
• Ensure timely submission of grant reports
• Optimize the grant administration process, identifying areas for improvement to increase efficiency and effectiveness.

To be successful in this role, you'll bring**:

• 4+ years of progressive experience in grant management, development, program management, or a closely related field, with responsibilities that required independent decisionmaking and complex coordination. (Or 2+ years of progressive experience and relevant bachelor's degree.)

• Proven experience managing the full lifecycle of private foundation grants, paired with strong research, writing, and editing skills, exceptional attention to detail, and the ability to translate complex information into compelling narratives.
• Demonstrated project management skills, with the ability to manage multiple deadlines anticipate needs, and manage competing priorities with minimal supervision.
• Experience working with budgets and interpreting financial data for grant applications and reporting.
• Demonstrated ability to collaborate crossdepartmentally to gather accurate, timely programmatic and financial data.
• Strong interpersonal skills and the ability to build and maintain trustbased relationships with foundation partners.
• Comfort engaging senior staff and board members in funder interactions, earning and maintaining their confidence.
• High proficiency with office technology and information systems essential to grants work, including Microsoft Word, Excel, Outlook, and donor/CRM platforms for tracking relationships, data, and deliverables.
• Moderate proficiency with grant tracking systems and databases.
• Ability to work both independently and collaboratively to achieve team and organizational goals.
• Contribute to our culture and embody our organizational mission, vision, and values.

**Any combination of formal education, paid work experience, unpaid/volunteer experience, and life experience will be considered.

To be considered above and beyond the average candidate in this role, you'll also:

• Bachelor's degree in a related field
• Proficiency with the donor relationship management system, RENXT.
• Previous experience working within a nonprofit, affordable housing, community development, or other missiondriven organization.
• Possess knowledge of affordable housing, community development, philanthropic trends, fundraising principles, or equitydriven program design, enabling you to bring informed context to funder conversations.

Your work environment and activities:
OFFICE/HYBRID

• Your workday will be located in a human-paced, team-oriented, business-casual style office setting.
• Depending on the position's responsibilities, you may be eligible for remote/hybrid work based on performance, and access to essential work-related resources.

• While in the office, you will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• An office-based role means that your day will be mostly sedentary, with some time spent moving files, open filing cabinets, bending, and/or standing on a stool as necessary.
• Occasionally you will travel between other Habitat locations or temporary worksites.

Your Work Schedule:

• 40-hour work week, generally Monday - Friday 8:30am-4:30pm; some occasional evening or weekend work may be necessary

Your Compensation:
We aim to offer competitive pay and benefits and are committed to equity and transparency in compensation. Basing compensation on a candidate's willingness and/or ability to negotiate leads to inequities and bias in how employees are compensated, particularly for historically oppressed groups. Instead, we determine the best possible compensation offer based on base qualifications, relevant experience, internal equity, and the candidate's competencies for the role demonstrated during the hiring process.

Successful candidates are typically hired within the first half of the Pay Range and receive scheduled incremental increases. When starting in this position, your compensation will generally be between $26.44 - $32.39 hourly not exceed the range midpoint. The full range for this position is $26.44 - $38.34 hourly.

Your Benefits Package:
We offer a comprehensive benefits package that includes:

• 100% employer-paid premium for health insurance (medical, vision, alternative care, prescriptions) for employee; 50% premium paid for dependents
• 100% employer-funded Health Reimbursement Account (HRA)
• 100% employer-paid premium for dental insurance for employee; 50% premium paid for dependents
• Generous paid time off: starting at three weeks of Vacation time; two weeks of Sick time; 11 paid holidays; paid birthday off
• 3% matching 403(b) retirement savings plan
• Flexible Spending Accounts (FSA)
• Disability insurance
• Life insurance
• Employee Assistance Program (EAP)

What to expect when you apply:
We strive to ensure our hiring process is accessible to all applicants. We know your time is valuable and want to acknowledge the time it can take to apply for a position. We ask you to submit your
resume,
cover
letter, and provide
three professional references using our online application. If you need assistance or accommodations in submitting your application or throughout the hiring process, please contact
... .
Candidates are reviewed by the hiring manager and the hiring team. Selected candidates will be invited to participate in a screening phone call or virtual meeting. The final round of candidates will be invited to interview in-person with the hiring team. Occasionally we may request that finalists complete a second round of in-person interviews. We appreciate the time and effort that you put into this process.
Apply here: We will begin reviewing applications on or after March 30th, 2026, and hope to begin the screening and interview process soon after.
If offered the position, and prior to starting work, you will be asked to complete a background check that includes a criminal record history record and motor vehicle record. Information from your background check will not necessarily preclude employment but will be considered in determining your suitability for this position.
Habitat for Humanity Portland Region is an equal opportunity employer and seeks to employ the best qualified people for all our positions in a manner that does not discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.

This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause.