Bookkeeper (Remote)

Position Summary

This role executes day-to-day accounting operations for a portfolio of clients, ensuring timely and accurate financial data entry, transaction coding, reconciliations, financial reporting and client communication. The bookkeeper maintains the integrity of the general ledger in QBO and resolves accounting issues as they arise.

Essential Duties & Responsibilities

Accounts Receivable Support

• Prepare and send customer invoices as directed.
• Record customer payments and maintain AR aging.
• Flag overdue balances and communicate issues to senior team members.

Accounts Payable Processing

• Enter bills, credit card charges, and vendor expenses accurately.
• Maintain vendor records and support timely payment processing.
• Track W-9 compliance and ensure vendor setup accuracy.

Bank & Credit Card Reconciliations

• Perform monthly reconciliations across bank and credit card accounts.
• Investigate discrepancies and escalate items requiring client clarification.
• Maintain supporting documentation in ShareFile.

Payroll Support

• Post payroll journal entries from payroll provider and confirm alignment with reports.
• Track contractor payments for 1099 reporting.

Month-End Close Support

• Prepare journal entries (recurring entries, reclasses).
• Update schedules and provide reports to the Supervisor.
• Maintain accuracy across classes, locations, and other tracking categories.
• Send reviewed financials to clients.

Client Communication

• Respond to client questions through email, Slack,Double (project mgmt. software) and video calls.
• Request missing information and resolve open items promptly.
• Maintain clear documentation of outstanding questions and follow-ups.

Internal Reporting

• Provide weekly status updates to the Accounting Supervisor.
• Flag scope creep, deadline risks, and client operational issues early.

Annual Support (as needed)

• Assist with 1099 preparation.
• Support year-end close activities and audit document requests.

Qualifications

Skills

• Exceptional attention to detail.
• Strong communication and client-service orientation.
• Proficient with QuickBooks Online (required).
• Proficient In Excel (required).
• Effective at task prioritization in a high-volume environment.
• Comfortable working independently in a remote environment.

Experience

• 3+ years QBO bookkeeping experience (required).
• CPA firm or multi-client experience preferred.

Education/Certifications

• QuickBooks Online Certification (required).
• Associate degree in accounting or business preferred.