Project Coordinator – Construction Operations & Compliance

Company: APC/CFI

APC/CFI is a fast-growing leader in the construction/installation/materials industry, known for quality, client-first service, and strong operational execution. We are seeking a Project Coordinator whose primary role is to support the Estimator and Project Managers in coordinating projects from start to finish.

This is a high-impact position where your support directly contributes to project accuracy, client satisfaction, and operational efficiency.

What You’ll Do

Primary Role: Assist the Estimator and Project Managers

• Support the Estimator by helping gather information, organize takeoffs, prepare documentation, and track proposal status.

• Assist Project Managers with scheduling, communication, follow-ups, and tracking milestones.

• Coordinate project details between clients, field teams, and vendors to ensure smooth workflow.

• Maintain job files, proposals, contracts, and CRM updates in HubSpot.

• Help manage materials, delivery timelines, and order confirmations as instructed by the PMs/Estimator.

• Monitor deadlines, follow up on outstanding items, and keep teams updated on progress.

• Anticipate potential issues and escalate them to the PM or Estimator for resolution.

• Provide administrative and operational support to ensure projects run efficiently.

What We’re Looking For

Required Qualifications

• 2+ years of experience in project coordination, construction, installations, or related operations.

• Construction experience strongly preferred (ability to understand plans, scopes, materials).

• Strong organizational skills with the ability to manage multiple priorities/projects.

• Tech-savvy: experience with HubSpot, Asana, Buildertrend, Microsoft Office, or similar tools.

• Strong communication skills for interfacing with clients, vendors, and internal teams.

• High attention to detail and strong follow-through.

Preferred (Not Required)

• QuickBooks: 1 years (Preferred).

• Spanish bilingual (Preferred).

• Experience assisting estimators or project managers.

• Familiarity with material supply, installation coordination, or construction scheduling.

Why Join Us

At APC/CFI, you will be supporting a strong team of Estimators and Project Managers in a role that grows with you. We value initiative, communication, and teamwork.

We offer:

• Competitive salary

• Performance-based incentives

• Clear growth path (up to Project Manager or Estimator roles)

• Collaborative, supportive work environment

• Exposure to high-profile projects

Compensation & Benefits

• 401(k) + matching

• Medical, Dental, Vision

• Holiday Pay

• Vacation Pay

• Sick Pay

Work Environment

• Job Type: Full-time

• Work Location: In person (Pomona, CA)

• Fast-paced, client-facing, and team-oriented