Administrative Manager 1

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The Administrative Manager 1 provides leadership and oversight for the administrative support staff within Facilities Operations and Development (FOD) Operations. This role ensures departmental goals and guidelines are met by determining appropriate courses of action and delegating responsibilities effectively. The position involves performing complex office support duties and assisting in the management of office operations. The supervisor collaborates with Operations leadership on strategic planning for administrative staff and plays a key role in maintaining efficient workflows.

Key Responsibilities

• Lead and manage a team of Administrative Assistants, providing direction, mentorship, and performance management.
• Conduct performance evaluations, review compensation, and make employment decisions aligned with departmental objectives.
• Oversee daily administrative operations, including calendar management, correspondence, and problem resolution.
• Assess inquiries and concerns directed at FOD Operations, determine appropriate responses, and delegate tasks accordingly.
• Oversee and provide leadership to a team of four Administrative Assistants within FOD.
• Provide direct support to multiple levels of leadership, including 1 Senior Director, 3 Directors, and 7 Associate Directors.
• Collaborate with Operations supervisors on strategic planning for administrative staff.
• Ensure compliance with departmental policies and procedures while maintaining high standards of service.

Minimum Qualifications

• Valid drivers license.
• Education: Bachelors degree or equivalent experience.
• Experience: Minimum of 3 years of relevant experience required; 48 years preferred.

Required Skills and Experience

• Strong analytical, organizational, and communication skills.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
• Ability to work independently, adapt to shifting priorities, and solve problems effectively.
• Knowledge of university procurement systems or financial reconciliation processes is highly desirable.

Preferred Qualifications

• Proficiency in Workday, Smartsheet, and CMS.
• Experience in planning, scheduling, and collaborating with senior leadership.
• Familiarity with Ohio State University policies and procedures.
• Prior experience coordinating across multiple groups.

The target hiring range for this job profile is $70,100-$91,600 annually. The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.

Function: Business Planning and Operations

Subfunction: Administrative Assistance

Career Band: People Leader-Managerial

Career Level: M1

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216 , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.