Recruiting Intake & Sourcing Coordinator at Urgent Team

Urgent Team is looking for a Recruiting Intake & Sourcing Coordinator to support our Talent Acquisition team. This role manages new job requisitions, ensures posting accuracy, and proactively sources qualified candidates to help fill clinical and non-clinical roles across multiple divisions. This position offers flexible scheduling with primarily remote work after training in Nashville.

JOB SUMMARY:
The Recruiting Intake & Sourcing Coordinator supports the full recruiting lifecycle by managing new requisition intake, ensuring job posting accuracy, maintaining ATS data integrity, and proactively sourcing qualified candidates for open and recurring roles. This position partners closely with recruiters and hiring managers to ensure a timely, high-quality candidate experience and a consistent flow of talent across all divisions.

KEY RESPONSIBILITIES:
The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all inclusive. Other duties may be assigned.
Serve as the first point of contact for new position requests and hiring manager intakes
Review, validate, and post approved requisitions to the career site and job boards
Ensure accuracy in job titles, pay ranges, and classifications
Maintain a branded job posting library for consistent company representation
Track requisition progress and hiring metrics in the Applicant Tracking System (ATS)
Conduct Boolean searches and resume mining across multiple sourcing platforms
Build and maintain proactive pipelines for hard-to-fill and high-volume positions
Send outreach messages and prequalify sourced candidates based on requirements, location, and pay alignment
Recommend creative sourcing strategies tailored to each market and role type
Maintain sourcing spreadsheets and warm bench candidate lists for recurring positions
Coordinate with recruiters to prioritize requisitions and sourcing needs
Schedule intake calls, screenings, or interviews as needed
Generate weekly reports on open requisitions, sources, and metrics
Maintain accurate candidate data and documentation in the ATS
Monitor aging requisitions and assist with timely candidate dispositioning
Provide back-up coverage and support audit/reporting needs

WHAT'S REQUIRED?
Minimum 1 year of healthcare sourcing experience
Experience using Boolean search strings and sourcing platforms
Proficiency with ATS (UKG preferred), Indeed, and LinkedIn Recruiter
Strong computer skills (Microsoft Office and Adobe)
Certified Internet Recruiter (CIR) certification preferred

SCHEDULE/LOCATION INFORMATION:
Full-time position with flexible scheduling options
Primarily remote after training is complete
Must live within 45 miles of Green Hills/Nashville
Must be available for in-person training and occasional onsite meetings

FULL-TIME BENEFITS INCLUDE:
Competitive Salary*
Medical, Dental, and Vision Options
Retirement savings plans
Paid Time Off
and MORE!

*The hourly rate range for this position is $23.33 to $33.32 per hour. It is not typical for an individual to be hired at the top of the range, as compensation is determined on an individualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations.

REMOTE WORK REQUIREMENTS:
Candidates must have a dedicated, private workspace free from distractions. A quiet, secure setting is required to maintain privacy and comply with all relevant privacy regulations. In addition, candidates should have a reliable internet connection and be able to manage their time effectively to meet team goals.

ABOUT URGENT TEAM:
The Urgent Team Family of Urgent Care & Walk-in Centers, an on-demand healthcare company, was created to provide quality, affordable and, convenient walk-in medical and telemedicine service in suburban neighborhoods, rural towns, and mid-size cities across the Southeast.

All of our 80+ centers are have achieved the Urgent Care Association Accreditation, the highest level of distinction for an urgent care center. UCA Accreditation demonstrates an organizations overriding commitment to safety, quality and scope of services. Additionally, 17 centers are designated Rural Health Clinics, which provide access to primary care services for patients in rural communities.

Based in Nashville, TN, the Urgent Team Family of Urgent Care & Walk-in Centers delivers care in five states through eight distinct brands: Ascension Saint Thomas Urgent Care, Baptist Urgent Care, Washington Regional Urgent Care, Huntsville Hospital Urgent Care, Physicians Care, Urgent Team, Sherwood Urgent Care, and Baptist Health Urgent Care.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.