Recruiting Intake & Sourcing Coordinator at Urgent Team

Urgent Team is looking for a Recruiting Intake & Sourcing Coordinator to support our Talent Acquisition team. This role manages new job requisitions, ensures posting accuracy, and proactively sources qualified candidates to help fill clinical and non-clinical roles across multiple divisions. This position offers flexible scheduling with primarily remote work after training in Nashville.

JOB SUMMARY:
The Recruiting Intake & Sourcing Coordinator supports the full recruiting lifecycle by managing new requisition intake, ensuring job posting accuracy, maintaining ATS data integrity, and proactively sourcing qualified candidates for open and recurring roles. This position partners closely with recruiters and hiring managers to ensure a timely, high-quality candidate experience and a consistent flow of talent across all divisions.

KEY RESPONSIBILITIES:
The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all inclusive. Other duties may be assigned.
• Serve as the first point of contact for new position requests and hiring manager intakes
• Review, validate, and post approved requisitions to the career site and job boards
• Ensure accuracy in job titles, pay ranges, and classifications
• Maintain a branded job posting library for consistent company representation
• Track requisition progress and hiring metrics in the Applicant Tracking System (ATS)
• Conduct Boolean searches and resume mining across multiple sourcing platforms
• Build and maintain proactive pipelines for hard-to-fill and high-volume positions
• Send outreach messages and prequalify sourced candidates based on requirements, location, and pay alignment
• Recommend creative sourcing strategies tailored to each market and role type
• Maintain sourcing spreadsheets and “warm bench” candidate lists for recurring positions
• Coordinate with recruiters to prioritize requisitions and sourcing needs
• Schedule intake calls, screenings, or interviews as needed
• Generate weekly reports on open requisitions, sources, and metrics
• Maintain accurate candidate data and documentation in the ATS
• Monitor aging requisitions and assist with timely candidate dispositioning
• Provide back-up coverage and support audit/reporting needs

WHAT'S REQUIRED?
• Minimum 1 year of healthcare sourcing experience
• Experience using Boolean search strings and sourcing platforms
• Proficiency with ATS (UKG preferred), Indeed, and LinkedIn Recruiter
• Strong computer skills (Microsoft Office and Adobe)
• Certified Internet Recruiter (CIR) certification preferred

SCHEDULE/LOCATION INFORMATION:
• Full-time position with flexible scheduling options
• Primarily remote after training is complete
• Must live within 45 miles of Green Hills/Nashville
• Must be available for in-person training and occasional onsite meetings

FULL-TIME BENEFITS INCLUDE:
• Competitive Salary*
• Medical, Dental, and Vision Options
• Retirement savings plans
• Paid Time Off
• and MORE!

*The hourly rate range for this position is $23.33 to $33.32 per hour. It is not typical for an individual to be hired at the top of the range, as compensation is determined on an individualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations.

REMOTE WORK REQUIREMENTS:
Candidates must have a dedicated, private workspace free from distractions. A quiet, secure setting is required to maintain privacy and comply with all relevant privacy regulations. In addition, candidates should have a reliable internet connection and be able to manage their time effectively to meet team goals.

ABOUT URGENT TEAM:
The Urgent Team Family of Urgent Care & Walk-in Centers, an “on-demand” healthcare company, was created to provide quality, affordable and, convenient walk-in medical and telemedicine service in suburban neighborhoods, rural towns, and mid-size cities across the Southeast.

All of our 80+ centers are have achieved the Urgent Care Association Accreditation, the highest level of distinction for an urgent care center. UCA Accreditation demonstrates an organization’s overriding commitment to safety, quality and scope of services. Additionally, 17 centers are designated Rural Health Clinics, which provide access to primary care services for patients in rural communities.

Based in Nashville, TN, the Urgent Team Family of Urgent Care & Walk-in Centers delivers care in five states through eight distinct brands: Ascension Saint Thomas Urgent Care, Baptist Urgent Care, Washington Regional Urgent Care, Huntsville Hospital Urgent Care, Physicians Care, Urgent Team, Sherwood Urgent Care, and Baptist Health Urgent Care.