Executive Assistant

Now Hiring

Executive Assistant

The Don Chapin Company, Inc. is seeking an experienced and highly motivated Executive Assistant to provide confidential, high-level administrative support to the President/CEO, Chief Operating Officer, and senior management team.

We are looking for a professional who is proactive, organized, and capable of managing a wide range of responsibilities — from complex scheduling and communication management to handling sensitive information and special projects.

Key Responsibilities

• Provide comprehensive administrative and executive support to senior leadership.
• Manage calendars, correspondence, and daily priorities with precision and confidentiality.
• Prepare, edit, and format documents, reports, and presentations using Microsoft Word, Excel, PowerPoint, and Adobe.
• Support accounting and administrative functions, including data entry and reconciliations in QuickBooks.
• Coordinate travel, meetings, and special projects across departments.
• Exercise discretion and sound judgment in managing confidential matters.
• Perform occasional personal or executive-related tasks as needed to support workflow and efficiency.

Qualifications

• Strong digital literacy and proficiency with Microsoft Office Suite and Adobe.
• Excellent written, verbal, and interpersonal communication skills.
• Proven ability to manage multiple priorities with accuracy and professionalism.
• Proficient math skills and basic accounting knowledge; QuickBooks experience preferred.
• Exceptional attention to detail and organizational ability.
• Demonstrated integrity, discretion, and commitment to maintaining confidentiality.
• Bilingual (English/Spanish) a plus.
• Minimum of 3–5 years of experience in an executive or administrative support role preferred.

About The Don Chapin Company

The Don Chapin Company is a recognized leader in the construction industry, known for its quality, integrity, and commitment to the local community. Our continued success and growth create opportunities for professionals who value teamwork, excellence, and long-term career development.

Compensation & Benefits:
Competitive pay range of $24.00–$35.00 per hour, based on experience, along with a comprehensive benefits package.

The Don Chapin Company is an Equal Opportunity Employer