Accounting Clerk

Definition: Under general supervision of the Arlington Town Recorder, this employee performs a variety of complex, responsible and confidential administrative duties requiring knowledge of organizational procedures and precedents; performs other departmental related work as required. This position requires clerical skills, accounting skills, and other related work. This position will work M-F from 8AM - 4PM.

Essential Functions of the Job: The listed examples may not include all duties performed by the person in this position. Duties may vary from time to time and are at the discretion of the Town Recorder. All requirements are subject to possible modification to reasonably accommodate an individual with a disability.

• Assist in providing friendly and responsive customer service on a 4-line phone system, responding to routine questions and requests for information, and route calls as appropriate. Provides strong Customer Service by greeting and assisting citizens with requests and concerns in a timely manner and forwards concerns to the correct department
• Prepare letters, memorandums, forms, reports, and timelines that sometimes require considerable research and discretion to internal and external entities; may interact daily with Town officials, supervisors, Town staff, citizens, and external State, Local, and Federal jurisdictions
• Prepares Town Recorder reports submitted to Board; Provides departmental research as requested and assists in editing and reviewing reports and correspondence; updates and maintains complex spreadsheets
• Maintains current Fixed Assets listing and coordinates with Town Recorder for surplus of inventory to include resolutions, bid documents, and sale or donation of inventory
• Reconciles checks daily with banking software, PositivePay; reconciles all online payments through GovCard software; processes credit care deposits as needed
• Serves as the liaison between the bank and credit card vendor to troubleshoot any issues that may arise
• Prepare and process daily journal entries and checks, complete wire transfers, make bond payments, etc.;
• Maintains and assists with multiple accounting ledgers, accounting data entry, balancing reports and filing end of month documents
• Accounts for interest on bank accounts and CDs, balances accounts monthly and accounts for any discrepancies; organize and update financial records
• Assists with Federal, State and Local grants awarded to the Town by maintaining records and processing reimbursements for Accounts Receivable
• Maintains grant and project files and ensures all documents remain compliant and up to date; updates reporting spreadsheets as required
• Handle sensitive information in an appropriate manner and maintain complete confidentiality as needed.
• Prepare Fiscal Year End Closing Journal Entries for all outstanding accounts receivable and payables; complete related Financial Statements and Workpapers; reconcile accounts to ensure that all monies have been accounted for appropriately
• Maintain Certificate of Insurances required for use of Town property and liability waivers for participants
• Receive monies to be deposited for accounts receivables; verify and record in receipt book; update revenue and expense spreadsheets to include money received
• Invoice outside vendors for reimbursements and ensure accounts receivable reconciles monthly; contact vendors regarding outstanding invoices and send out additional notices as required
• Reconcile Town issued Credit Cards in compliance with the Credit Card Policy and notes any discrepancies to supervisor in timely manner
• Review and approve accuracy of Daily Reports, Monthly Ledgers, Journal Entries, and other documents; complete journal entries to correct discrepancies and notify supervisor of any issues that arise
• Prepares all financial statements including the balance sheet and accounting reports; Lists corrections to the budget as journal or budget entries

Required Knowledge and Abilities:

• Knowledge of modern office practices, procedures, and equipment;
• Knowledge of basic bookkeeping principles and record keeping principles regarding routine transactions;
• Ability to perform responsible technical administration, secretarial/clerical work requiring independent judgement with speed and accuracy;
• Ability to type accurately and make arithmetic calculations;
• Ability to multi-task and have a high level of attention to detail;
• Ability to exercise good judgement in evaluating situations;
• Ability to establish and maintain an effective working relationship with the public and other employees.
• Proficient in Microsoft Word, Excel, PowerPoint, and a ten-key calculator
• Ability to handle a considerable volume of detailed work and adapt to interruptions in workflow
• Ability to express ideas clearly and concisely, both orally and in writing
• Ability to apply rules and regulations as they relate to job duties
• Ability to manage multiple projects to successful completion
• Ability to sit and/or stand for extended periods of time and occasional light lifting required

Required Qualifications :

• High School Diploma or equivalent and bachelor’s degree in business, accounting, finance, or related field.
• A minimum of 5 years combined experience in secretarial, clerical, customer service, and accounting tasks.
• Candidate must be proficient in Microsoft Office products and have good mathematical and reasoning skills.
• Must possess a valid driver’s license in the State of Tennessee.
• Must possess certification as Certified Municipal Finance Officer, CPA or equivalent or have the ability to obtain within 24 months
• Any equivalent combination of education and relevant experience may be considered.

Work Environment: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Work is performed primarily in an office environment
• Subject to sitting, standing, walking, bending, reaching, and lifting objects.
• Physical exertion may be required to lift office supplies and other materials.
• Some tasks require the ability to perceive and discriminate colors or shades of color, sounds, depth, texture and visual cues or signals. The noise level is usually moderate to loud.
• Normal work responsibilities not only require a sighted individual (vision corrected to 20/20) for computer usage and visual inspections of facilities, machinery and equipment maintenance, but also requires an individual with normal hearing (hearing corrected to normal ranges) for direct and telephone contact with contractors, employees, and the public.
• The typical work schedule is Monday thru Friday from 8 AM until 4 PM
• Required to work Town sponsored Special Events as needed