Assistant Project Manager ( Multifamily Construction )

Position Summary

The Assistant Project Manager (APM) supports the successful execution of assigned construction projects by providing both administrative and operational assistance to Senior Project Managers, Project Managers and Superintendents.  This role helps coordinate project activities, manage documentation, and ensure that tasks are completed on schedule and within budget. The APM works across all phases of the project lifecycle, including preconstruction, procurement, scheduling, and closeout. They play a critical role in maintaining organized workflows, facilitating communication between field and office teams, and upholding project standards and objectives.

Key Responsibilities
Project Support & Maintenance

• Provide consistent support to project teams in achieving successful project execution in alignment with the company’s standard operating procedures
• Maintain awareness of key project milestones and assist in tracking schedules, manpower, and subcontractor progress
• Assist Project Manager and Superintendents in managing daily project activities ensuring clear communication and timely task completion
• Act as liaison between field and office teams to ensure alignment on priorities, updates, and jobsite needs

Administrative & Documentation Management

• Support consistent and accurate project documentation throughout the entire project life cycle
• Help manage the flow of submittals, RFI’s, and change orders to ensure proper review and tracking
• Endure that project documentation is organized and maintained in Sage/CMiC and all designated project folders
• Assist in reviewing subcontractor agreements, purchase orders, and scopes of work to ensure alignment with project requirements and help track any contract-related changes or documentation throughout the project life cycle

Strategic Problem-Solving

• Contribute to identifying and resolving project-related issues by approaching challenges with a proactive and solution-focused mindset
• Monitor project activities and flag potential problems early, escalating concerns to Project Managers or Superintendents as needed
• Assist in gathering context, documenting findings, and helping implement solutions that minimize disruption to project timelines

Cultural Development

• Demonstrate fairness and integrity by adhering to all company policies and procedures. Collaborate with the entire team to strengthen the employer brand an cultivate a positive and cohesive organizational identity
• Commitment to continuous learning and professional growth for the operations team, fostering curiosity, innovation, and hunger for knowledge to drive both individual and organizational success
• Work with leadership and operations to support overall team collaboration and interactions

Key Competencies

• Strong verbal and written communication skills for interfacing with subcontractors, owners, and internal teams
• Exceptional attention to detail and ability to manage multiple projects simultaneously
• Strong experience with construction management software (Sage and/or CMiC, Bluebeam, etc.) and MS Office Suite (Excel, Word, MS Project, etc.)
• Working knowledge of accounting software, electronic signature software, and construction management platforms
• Ability to multi-task and be personally accountable for functions associated with the assigned position
• Strong organizational skills and ability to maintain organized group work efforts
• Ownership/ability to follow project checklists and complete tasks throughout the project lifecycle
• Proficient research and communication skills; team player mentality with strong work ethic

Essential Functions of the Job

• Punctual regular attendance is an essential function of the job; in-office presence 5 days per week at ELITE office (Monday through Friday, 8:30am–5:30pm)
• Ability to work a minimum of 40 hours per week, including the possibility of working during "off hours" and/or weekends for special events or unexpected project needs
• Ability to set priorities, multi-task, and be personally accountable for the functions associated with the assigned position
• Periodic visits to construction sites as required by project needs
• Traveling as needed to local and statewide projects, events, and client meetings

Qualifications & Experience

• Bachelor’s degree in construction management, business administration, or related field preferred
• High school diploma with equivalent administrative experience will be considered.
• Two to five (2-5) years of experience in construction coordination, project administration, or related role preferred
• Working knowledge of certified payroll and labor compliance for government-funded projects (preferred for applicable projects)
• General knowledge of the various disciplines and procedures utilized by the construction industry

Skills & Knowledge Requirements

Technical Skills

• Typing and electronic document filing/organization
• Proficiency with construction management software (Sage and/or CMiC, Bluebeam)
• MS Office Suite (Excel, Word, MS Project, Outlook)
• Accounting software and electronic signature software

Industry Knowledge

• Working knowledge of construction documentation processes and workflows
• Understanding of general office procedures and ability to organize and coordinate group work efforts
• Working knowledge of general corporate insurance requirements
• Familiarity with certified payroll reporting systems (for government projects) Knowledge of construction safety standards and compliance

Schedule

• 40 Hour Workweek Minimum
• Office hours: Monday through Friday, 8:30am–5:30pm
• Flexibility required for occasional off-hours, site visits, and project-related events