Leave of Absence/Ergonomic Specialist

Position: Leave of Absence/Ergonomic Specialist
Location: Rochester, NY
Shift: M-F 40 hours, 8am - 5pm
Pay Rate: $21.50

Job Summary

Ensures internal procedures regarding employee absences, wage continuation, and tracking of time off are compliant with federal/state laws and company standards. Provides guidance to managers, Safety Representatives, and employees regarding ergonomic safety and workers' compensation, identifying stay at work/return to work initiatives to maximize productivity.

Job Responsibilities

• Acts as the Ergonomic Specialist for corporate and field locations

• Conducts on-site and telephonic workstation assessments to address discomfort and reduce injury risk

• Coordinates companywide network of safety representatives including recruitment, recognition, and communication strategy implementation

• Serves as company champion driving ergonomic and safety initiatives

• Maintains records of ergonomic discomfort and at-work injuries for safety program improvements

• Develops and implements strategies to reduce ergonomic discomfort, workers' compensation cases, and absenteeism

• Enters and maintains accurate LOA data in appropriate databases to ensure compliance with absence management laws

• Coordinates with IT to restore access for employees returning from leave

• Generates letters informing employees of their rights and responsibilities under the Americans with Disabilities Act (ADA)

• Assists employees and supervisors with return-to-work placement

• Initiates ergonomic referrals to accommodate physical restrictions and support return to work

• Responds to emails, calls, voicemails, and faxes with first call resolution

• Maintains copies of all communications in employee files

• Sends manager surveys following employee return to work and analyzes responses

• Contacts managers requesting follow-up communication

• Provides guidance to internal and external partners regarding LOA operations, statutory wage confirmations, and leave verification requests

• Assists in developing reports and tools in partnership with Benefits and HR

• Initiates test plans for Oracle HRIS system updates

• Utilizes Business Objects reports to identify updates and coordinate reporting changes with HR systems support

• Submits weekly membership/eligibility files to disability vendor and ensures report accuracy for wage replacement

• Monitors legislative changes and industry trends in disability and leave management

• Maintains absence management communication resources, templates, and intranet materials

• Oversees Driver Safety Program and other health and safety initiatives

• Works cross-functionally within wellness and safety teams, including workers' compensation claim processing

• Demonstrates company values including integrity, service, innovation, accountability, partnership, and respect

Job Qualifications

• Experience in leave of absence management including the Americans with Disabilities Act (ADA) and state/federal family leave provisions - Preferred

• 2 years of experience in welfare benefits or general HR experience - Preferred

• 1 year of experience in safety and ergonomics - Preferred

• Strong verbal communication and listening skills

• Demonstrated analytical skills

• Demonstrated project management skills

• Excel, Word, and Oracle experience desired

• Certified Office Ergonomics Evaluator - 1 year preferred

Equal Opportunity Employer. M/F/D/V