Executive Assistant

Key Responsibilities:
1. Executive Support: ? Manage the CEO/sales leaders calendar, including scheduling meetings, coordinating travel arrangements, and organizing sales and marketing presentations. ? Prepare agendas, reports, presentations and follow-up materials for sales and executive meetings ? Act as the primary point of contact for internal and external sales-related communications. ? Handle confidential and/or sensitive correspondence and communications ? Maintain and renew all required certifications and business licenses
2. Sales Operations: ? Maintain organized sales records and documentation. ? Creating, editing, and maintaining sales presentations, proposals, and contracts. ? Track sales metrics, client leads, and revenue goals using CRM systems (e.g., Pipedrive). ? Monitor and manage the sales pipeline to ensure timely follow-ups and progression. ? Execute sales CRM campaigns using CRM software
3. Client Management Support: ? Support the sales team in responding to prospective client inquiries and managing client accounts. ? Assist in onboarding new clients by coordinating contracts and communication. ? Maintain and update client contact databases, ensuring accuracy and confidentiality.
4. Market Research and Strategy Support: ? Conduct market research to identify potential clients and industry trends. ? Assist in preparing competitor analysis and sales strategy presentations. ? Provide insights to improve sales approaches and outreach initiatives.
5. Event and Campaign Support: ? Coordinate logistics for sales and marketing-related events, trade shows, and networking opportunities. ? Collaborate with and support the marketing team to develop promotional materials for sales campaigns. ? Ensure that all event follow-ups, including client communication, are executed. ? Coordinate and provide on site support for internal staff events
6. Administrative Duties: ? Provide administrative support to the sales and executive teams. ? Responsible for the inventory of office supplies/equipment and stock in the common areas of the office. ? Oversee maintenance of the office, ensuring that common office areas and technology is in working order. ? Act as the liaison between executives and business office vendors and partners such as HR, CFO, housekeeping, etc. ? Process and track company expense reports, reconcile credit cards, and coordinate staff billable hours for payroll. ? Manage incoming communications via company email and voicemail, determine action items and delegate accordingly. ? Greet visitors in the office