Executive Assistant

Executive Assistant 3.7 3.7 out of 5 stars Battelle delivers when others can't. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clientswhether they are a multi-national corporation, a small start-up or a government agency. We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply. Job Summary We are currently seeking an Executive Assistant (EA) to support our General Manager of our Health business unit. This position will split time between our Columbus, OH and West Jefferson, OH offices with an in office expectation of 4 days per week. Under minimum supervision and acting on own initiative and direction, the provides complex clerical, secretarial and administrative support. They typically support one or more managers and/or employees in a department or administrative unit or may support multiple departments. May provide guidance or work leadership to lower-level administrative employees. Responsibilities Manages and monitors calendars; creates a structure that enables the leader's success. Makes appointments, arranges business travel, and coordinates meeting agendas and arrangements across departments and external parties. Participates in select meetings to take notes, organize, and follow up on action items. Coordinates complex activities between departments and outside parties. Assists leader with internal communications, including drafting and editing messages. Composes, prepares, edits, and proofreads letters, reports, and other correspondence. Answers mail, phone calls, and inquiries independently, routing correspondence as needed. Independently researches and gathers information for complex reports and special assignments. Analyzes complex problems, determines approach, compiles and analyzes data, and prepares reports/recommendations for action. Contacts personnel at all organizational levels and outside parties to gather information. Tracks expenses and maintains confidential information. Partners with senior executive assistants and the Office of the CEO to optimize time and resources. Key Qualifications Associate degree in a related field; at least 7 years of related administrative support experience or equivalent combination of education and experience. Demonstrated strong oral and written communications skills. Typically requires advanced word-processing and other personal computer skills - MS Office Suite. Extensive working knowledge of departmental and company policies, procedures and practices. Self-initiative and ability to work independently. Demonstrated ability to multi-task, prioritize and organize work under tight deadlines and changing priorities. Requires a working knowledge of commonly used PC applications such as word processing, spreadsheets and databases. Depending on area of support, may be required to obtain and maintain a government security clearance. Preferred Qualifications Bachelor's degree and experience supporting Senior Executives in a large business. Benefits: Live an Extraordinary Life We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life. Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday offgiving you a dedicated day to accomplish things in your personal life without using vacation time. Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs. Take time to recharge : You get paid time off to support work-life balance and keep motivated. Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits. Better together : Coverage for partners, gender-affirming care and health support, and family formation support. Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that. Advance your education : Tuition assistance is available to pursue higher education. A Work Environment Where You Succeed For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity's most pressing challenges and creating a safer, healthier and more secure world. You will have the opportunity to thrive in a culture that inspires you to: Apply your talent to challenging and meaningful projects Receive select funding to pursue ideas in scientific and technological discovery Partner with world-class experts in a collaborative environment Nurture and develop the next generation of scientific leaders Give back to and improve our communities Vaccinations & Safety Protocols Battelle may require employees, based on job duties, work location, and/or its clients' requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws). Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle. The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department. For more information about our other openings, please visit www.battelle.org/careers