Administrative Office Manager

The Opportunity

We are seeking a dedicated, detail-oriented Administrative Office Manager to play a vital role in ensuring the smooth, compliant operations of our continuing education programs. This is a full-time, onsite position at our corporate headquarters in Bethesda, MD.

This role is ideal for a personable professional who enjoys stability and variety in their workday. You’ll be the friendly face of our organization—interacting regularly with course participants, instructors, and host partners—while managing financial and administrative processes that keep our programs running efficiently.

The ideal candidate will have hands-on experience in bookkeeping, using QuickBooks, along with strong organizational and communication skills. Because we are a small company, this position offers limited upward mobility, but it provides an excellent opportunity to take ownership of meaningful work, collaborate directly with leadership, and make a visible impact on our day-to-day success.

Key Responsibilities

You will be the central figure managing administrative and logistical duties for our national  continuing education programs, specifically by:

• Program Compliance and Administration: Overseeing the complete administration of the continuing education program, including ensuring adherence to accreditation standards and relevant policies. This involves submitting accurate course information to accrediting bodies and reporting on all registered course offerings.

• Operational Logistics Management: Managing all logistics for both corporate headquarters courses and off site courses. This includes coordinating classroom setup, technology needs, and supply requirements for the 2–3 courses monthly in our headquarters.You will also advise and support off site course hosts on setup, supplies, and shipping/inventory coordination for the non local courses.

• Financial and Budget Management: Performing essential bookkeeping and budgeting tasks using QuickBooks, reconciling the accounts, processing vendor invoices, and preparing necessary tax reports for the company accountant.

• Stakeholder Communication: Serving as the primary point of contact for instructors, course participants, vendors, and course hosts. You will also build and maintain relationships with external stakeholders, including state agencies, faculty, and students.

• Registration and Record Keeping: Managing the entire participant lifecycle, including processing course registrations, administering our training management software, and maintaining precise records of courses and learner participation as required by regulatory agencies.

• Process Improvement: Developing and documenting clear program policies and procedures. You will also be expected to challenge and optimize existing administrative processes to implement more efficient and effective ways of working.

• Reporting: Producing periodic course reports that outline program functioning, accompanied by data driven recommendations for changes in operations, budget, or quality improvement.

Qualifications and Experience

Required Skills

• Bookkeeping: Two years of required professional experience, ideally utilizing QuickBooks.

• B2B Communication: Two years of required experience managing professional business to business relationships.

• Education: A Bachelor’s degree or substantial equivalent work experience.

• Core Competencies: Strong decision making, relationship management, and organizational skills.

Highly Valued Skills

• Education Administration: Two years of required experience in a formal education, continuing education, or training program administrative capacity.

• Experience with filing and organization systems.

• Experience in event coordination or merchandising logistics.

Compensation and Benefits

• Salary: $72,000 to $75,000 annually, commensurate with experience.

• Time Off: three weeks of vacation, 2 weeks of sick leave, and primary Federal holidays.

• Retirement: 401(k) retirement plan.

• Insurance: Health, along with short term & long term disability coverage.

Company Information:

Myopain Seminars was founded in 1996 and is headquartered in Bethesda, Maryland. Our continuing education company offers instructive seminars and classes, in dry needling, treament of headaches and facial pain, treamtment of pelvic floor and other manual therapies.

DEI Statement:

At Myopain Seminars, we are committed to fostering a diverse, equitable, and inclusive workplace where all employees feel valued and respected.

EEO Statement:

Myopain Seminars is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.