Executive Assistant - College of Engineering

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Job Title:Executive Assistant - College of EngineeringDepartment:Engineering | Office of the Dean

The Executive Assistant within the College of Engineering Dean's suite provides administrative support to assigned senior leader(s). This includes the following:

• Managing calendar and events

• Scheduling appointments, and anticipating scheduling conflicts

• Prioritizing commitments

• Initiates and processes national and international travel requests and reimbursements

• Coordinates complex meetings and events for faculty and staff to include organizing agenda, ordering food, securing adequate location

• Manages project activities, deliverable times, and provides follow-up as needed

• Interacts with key contacts and responds to inquires and/or requests

• Drafts and distributes communication and correspondences

• Creates flyers and other communication material to promote events

• Performs research on various topics and prepares presentations for events and/or meetings

• Conveys and manages highly sensitive information while maintaining the utmost confidentiality

In addition, provides administrative support to other senior staff members within the Dean's Suite as needed. Also, collaborates with other administrative professionals to ensure all time-critical administrative needs of the Dean's Suite are met.

Required Qualifications

Bachelors degree or equivalent experience. 2+ years of relevant administrative assistant experience.

Desired Qualifications

Workday knowledge. Advanced skills in Microsoft 365, including Teams and CoPilot.

Strong organizational and time management abilities.

Excellent written and verbal communication skills.

Ability to handle multiple priorities, maintain confidentiality, and collaborate effectively.

Additional Information:

Pay rate: $24.76-32.33/hr.

The actual salary paid to an individual will vary based on multiple factors, including, but not limited to, education, years of experience, internal equity, etc.

Location:Hitchcock Hall (0274)Position Type:RegularScheduled Hours:40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.