Project Analyst

POSITION SUMMARY

Under the direct supervision of the Project Management Office (PMO) Manager, the Project Analyst supports the successful delivery of IT and operational initiatives through data analysis, documentation, coordination, and reporting. This role may manage smaller projects or discrete components of larger projects under the guidance of a senior Project Manager or the PMO Manager. The Analyst is also responsible for supporting communication and coordination with executive leadership, especially when operational initiatives require executive input, oversight, or visibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Management Support

• May manage small-scale operational initiatives or specific components of larger IT projects with limited supervision
• Assist with project planning and initiation activities, including scope definition, stakeholder mapping, and resource planning
• Monitor project progress and performance against established timelines and deliverables
• Track and follow up on action items and decisions to ensure timely resolution and execution

Stakeholder Coordination

• Support coordination with C-Suite stakeholders by preparing briefing materials, documenting executive input, and tracking follow-ups
• Coordinate communication with local boards of elections or county stakeholders as needed for project success
• Coordinate logistics and communications for project-related meetings, stakeholder sessions, and public-facing deliverables

Compliance and Governance

• Assist in monitoring compliance with project governance standards, including phase gate reviews and public records retention
• Support compliance with internal project governance processes, including intake, prioritization, and phase gate reviews
• Maintain up-to-date records for audit readiness and public records compliance

Reporting and Documentation

• Prepare and maintain project documentation such as charters, schedules, dashboards, meeting minutes, and risk logs
• Develop and generate reports, presentations, and summaries for project teams, executive leadership, and oversight bodies
• Assist in preparing procurement documents, change requests, and budget tracking reports

Data Analysis

• Perform basic analysis of project-related data to identify risks, trends, or areas requiring escalation
• Analyze data to identify trends, risks, and performance indicators related to project execution

Continuous Improvement

• Continuously seek opportunities to improve PMO tools, templates, and procedures

Unusual Working Conditions

• Unclassified position
• FLSA overtime exempt.

MINIMUM QUALIFICATIONS

Education

• Required: Associate's degree in business administration, public administration, information systems, or related field
• Preferred: Bachelor's degree or formal training in project management or business analysis

Experience

• Required: 6 months to 1 year of experience in a professional office environment, preferably supporting projects, operations, or analytics
• Preferred: Experience in a government or public sector environment and familiarity with project governance or reporting frameworks

Knowledge, Skills & Abilities

Knowledge of:

• Understanding of basic project management concepts (e.g., scope, schedule, risk, stakeholder)
• Familiarity with public sector processes, transparency requirements, and accountability expectations

Skill in:

• Strong organizational and analytical skills with the ability to synthesize information and present it clearly
• Excellent verbal and written communication skills, including the ability to draft summaries and reports for diverse audiences
• Attention to detail and commitment to maintaining accurate records

Ability to:

• Work independently on routine tasks and collaboratively on cross-functional initiatives

Technology

• Personal computing; Microsoft Office 365 - Word, Excel, PowerPoint, Outlook; collaborative technology like Teams, SharePoint.