Legal Secretary – Personal Injury Litigation

We are seeking an experienced Personal Injury Legal Secretary / Litigation Assistant to join a highly respected and fast-paced Louisiana plaintiff litigation practice.

The ideal candidate must have prior experience specifically handling plaintiff-side car and trucking accident injury claims and be capable of managing files from intake through settlement or trial with minimal supervision.

Required Experience

To be considered, candidates must have:

• A minimum of 5 years of plaintiff personal injury litigation experience
• Significant experience handling car wreck and trucking accident injury claims
• Strong working knowledge of:
  • Bodily injury claims
  • Property damage claims
  • Medical records and treatment coordination
  • Litigation procedures
  • Settlement demands
  • Federal and state court filings

About the Role

This position serves as a critical component of the litigation team. The Legal Secretary will act as a case manager, client liaison, litigation coordinator, and trial support professional while ensuring cases move efficiently and clients receive exceptional communication and support.

Key Responsibilities

Case Management & Litigation Support

• Manage litigation files from intake through settlement or trial
• Draft and file pleadings, motions, discovery, subpoenas, and correspondence
• Coordinate depositions, mediations, hearings, and trial dates
• Maintain attorney calendars and litigation deadlines
• Prepare trial binders, exhibits, witness files, and mediation materials
• Handle state and federal e-filing, including work within the Western District of Louisiana

Client & Insurance Coordination

• Conduct client intake and gather accident-related documentation
• Open and manage bodily injury and property damage claims
• Communicate with adjusters, medical providers, opposing counsel, and clients
• Assist clients with rental vehicles, property damage, and insurance issues
• Follow up consistently with clients regarding treatment compliance and medical progress

Medical & Settlement Support

• Schedule medical treatment appointments promptly
• Obtain and organize medical records, billing, and imaging
• Maintain medical chronologies and specials summaries
• Prepare settlement demands and supporting documentation
• Assist with lien negotiation and resolution
• Prepare settlement statements and disbursement sheets accounting for providers, experts, and expenses

Technical & Administrative Expectations

The ideal candidate should be proficient in:

• E-filing in Louisiana state and federal courts
• Microsoft Office Suite
• Legal case management software such as Clio, Filevine, Needles, Smart Advocate, or similar systems
• PDF organization, Bates stamping, OCR, and electronic file management
• Zoom depositions and virtual mediation coordination

What We’re Looking For

• Anticipates attorney needs proactively
• Keeps files organized and moving forward daily
• Understands urgency in injury litigation
• Communicates professionally and compassionately with clients
• Can independently prepare a file for mediation or trial
• Thrives in a fast-paced litigation environment

What We Offer

• Competitive compensation based on experience
• A professional and supportive work environment
• Meaningful and impactful plaintiff-side litigation work
• Long-term career opportunity with a respected litigation practice