Executive Recruiting Coordinator

Description

At Bath & Body Works, everyone belongs. We are committed to creating a culture of belonging focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing top talent. In addition, we work to improve our communities and our planet to help the world live more fully.

The Executive Recruiting Coordinator & Executive Assistant provides high-level administrative, operational, and logistical support to ensure an exceptional candidate experience and seamless executive-level support. This role handles a wide range of responsibilities with equal focus on executive recruiting coordination and executive assistant duties. This position reports to the VP of Talent Management & Talent Acquisition.

Responsibilities

Executive Recruiting Support

• Lead and coordinate complex executive interviews, including calendar management and scheduling, arranging travel itineraries, relocation tours, reimbursement processing, and securing meeting space.
• Communicate professionally with C-level executives, search partners, and support teams.
• Prepare, edit, and improve client-facing deliverables such as resumes, status reports, and feedback forms.
• Partner with executive recruiters to enhance, streamline, and manage the executive recruiting process with an eye toward continuous improvement.
• Manage confidential candidate information and ensure compliance with all recruiting requirements and documentation standards.
• Track, document, and maintain applicant records and engagement status across multiple technology platforms.
• Partner with internal stakeholders to ensure a seamless onboarding process for new executive hires, including paperwork, background checks, and other pre-employment requirements.

Executive Assistant Support

• Provide proactive, high-level administrative support to the VP of Talent Management & Talent Acquisition, including heavy calendar management, meeting prioritization, and strategic scheduling.
• Coordinate meeting logistics, prepare agendas, gather materials, and support follow-up actions across a wide range of initiatives.
• Manage travel arrangements and itineraries for the VP, including air and ground transportation, accommodations, expense reports, and itinerary documentation.
• Serve as a professional, polished point of contact for internal and external partners, handling communications with discretion and sound judgment.
• Support preparation of presentations, reports, and executive communications.
• Maintain organization of files, documents, and information flow to ensure efficient operations.
• Anticipate needs, find opportunities to optimize time and alignment, and provide general administrative support as required to enhance executive effectiveness.

Qualifications & Experience

• Minimum 3 years of experience as an executive administrator or an executive assistant or as part of a corporate executive recruiting team; experience supporting senior executives strongly preferred.
• Meticulous attention to detail and follow-through with a high degree of accuracy.
• Demonstrated professionalism, discretion, and sensitivity in handling confidential and privileged information.
• Thoughtful, resourceful problem solver and collaborative team player.
• Strong written and verbal communication skills with the ability to interact confidently with senior executives.
• Proven ability to take ownership of assignments and complete independently with minimal direction.
• Proficiency with recruiting technology (ATS, CRM) and Microsoft Office Suite; experience with executive-level scheduling tools a plus.
• Client first mindset with excellent organizational skills.
• High degree of flexibility and comfort operating in a fast-paced, evolving environment.
• Ability to handle multiple projects, priorities, and partners simultaneously.
• Strong professional references required.

Education

• Bachelor's degree preferred

Qualifications

Core Competencies

• Lead with Curiosity & Humility
• Build High Performing Teams for Today & Tomorrow
• Influence & Inspire with Vision & Purpose
• Observe, Engage & Connect
• Strive to Achieve Operational Excellence
• Deliver Business Results

Benefits

Bath & Body Works associates are the heart of our business. That's why we're proud to offer benefits that empower you to Dream Bigger & Live Brighter. Benefits for eligible associates include:

• Robust medical, pharmacy, dental and vision coverage. Plus, access to our onsite wellness center and pharmacy located at the Columbus, OH home office.
• 401k with company match and Associate Stock Purchase with discount
• No-cost mental health and wellbeing support through our Employee Assistance Program (EAP)
• Opportunity for paid time off and paid parental leave. Plus, access to family and lifestyle programs including a family building benefit, childcare discounts, and home, auto and pet insurance.
• Tuition reimbursement and scholarship opportunities for post-secondary education programs
• 40% merchandise discount and gratis that encourages you to come back to your senses!

Visit bbwbenefits.com for more details.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links: Los Angeles Fair Chance In Hiring Ordinance, Philadelphia Fair Chance Law, San Francisco Fair Chance Ordinance.

We are an equal opportunity employer. We do not make employment decisions based on an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information, protected veteran status or any other legally protected status, and we comply with all laws concerning nondiscriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. Our management team is dedicated to ensuring fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, associate activities and general treatment during employment. We only hire individuals authorized for employment in the United States.

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