Administrative Assistant

We are currently seeking an experienced Administrative Assistant to support the day-to-day office operations of a fast-paced mechanical contracting environment. This is a full-time, on-site position based in Newark, New Jersey, offering a competitive starting pay of $23.00 per hour. The schedule is Monday through Friday from 7:30 AM to 4:00 PM, with a 30-minute unpaid lunch break.

The Administrative Assistant will play a key role in maintaining efficient office operations by managing and updating database records with a high level of accuracy, responding to emails and phone inquiries in a timely and professional manner, and preparing reports, proposals, and presentations as needed. This role also involves implementing and maintaining organized office procedures, as well as working collaboratively with internal team members to ensure seamless daily operations.

Qualified candidates should have a minimum of three years of administrative experience, preferably within a fast-paced or service-oriented environment. Strong proficiency in Microsoft Office, including Outlook, is required, along with demonstrated experience managing calendars, handling email correspondence, and coordinating general office activities. The ideal candidate will possess excellent communication skills, strong organizational abilities, and keen attention to detail, with the ability to manage multiple priorities and meet deadlines effectively. A professional demeanor, reliability, and a proactive approach to supporting office functions are essential for success in this role.