Project Administration Manager

Position Summary: The Project Administration Manager will oversee and manage all Site Administrators responsible for payroll and administrative functions across our Solar PV and Battery Energy Storage System (BESS) projects. This role requires a highly organized, proactive leader who thrives in a fast-paced environment and ensures operational efficiency across multiple sites.

The ideal candidate will have experience in union and prevailing wage compliance within a large EPC construction environment and demonstrate exceptional leadership, communication, and problem-solving skills.

Primary Job Responsibilities:

• Manage and mentor a team of Site Administrators across multiple project sites.
• Ensure consistent execution of payroll processes, HR support, and administrative tasks.
• Serve as the primary point of escalation for site-level administrative issues.
• Ensure all weekly timecards are submitted, reviewed, approved, and processed timely in accordancw with payroll deadlines.
• Oversee accurate and timely payroll processing for union and non-union craft employees using B2W, Keystyle, and UKG systems.
• Ensure compliance with federal, state, and local regulations, including prevailing wage requirements.
• Partner with HR and Finance to maintain accurate employee data and resolve discrepancies.
• Develop and implement standardized procedures for site administration and payroll operations.
• Identify opportunities for efficiency and automation across administrative workflows.
• Prepare and review weekly and monthly reports on payroll accuracy, compliance, and site performance.
• Communicate effectively with project leadership, corporate teams, and field staff.
• Travel up to 50% to project sites to provide hands-on support, training, and audits.

Preferred Skills/Abilities:

• Experience in construction.
• Knowledge of union payroll and prevailing wage compliance.
• Bilingual (English/Spanish) is a plus

Knowledge, Skills & Abilities:

• Proficiency of Excel, MS Office, Viewpoint, PVault, and Document Control programs as well as be comfortable and open to learning new software/programs
• Strong leadership communication skills with the ability to influence cross-functional stakeholders and enforce accountability
• Process-driven leader focused on continuous improvement, scalability, and risk mitigation
• Self-motivated, highly organized, and able to manage competing deadlines at scale
• Able to adapt quickly to changing priorities and lead through evolving business needs
• Remote with willingness to travel up to 50% and operate across office and field environments

Benefits and Pay:

• Paid Company Holidays
• Paid Time Off
• We provide paid sick leave as required by Colorado's Healthy Families and Workplace Act.
• Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability, 401K with matching contribution.
• Salary $110,00 - $125,000 annually, dependent on experience, qualifications, and competencies.