Office Administrator

About the Company

Our client is a rapidly growing services organization in the landscape/construction sector, having scaled from to $35M+ in revenue within the past 12 months through a combination of acquisitions and organic growth. The company is investing heavily in top talent, scalable systems, and long-term partnerships, with an aggressive goal to double in size in the near term.

This is a high-impact opportunity to join a fast-paced environment and help build the operational backbone of a scaling business.

Position Overview

The Office Manager will play a critical role in overseeing day-to-day administrative and financial operations, ensuring efficiency, accuracy, and scalability as the company continues to grow. This individual will act as a central hub across accounting, HR processes, and office operations.

Key Responsibilities

Accounting & Finance Operations

• Manage Accounts Payable (AP) and Accounts Receivable (AR) processes
• Support invoicing, collections, and vendor payments
• Assist with month-end close activities (reconciliations, reporting, coordination with finance team)

Payroll & HR Administration

• Administer payroll processing (hourly + salaried employees)
• Manage new hire onboarding, including documentation and system setup
• Maintain employee records and support compliance requirements

Office & Operations Management

• Oversee office supplies, utilities, and purchasing
• Coordinate with vendors and service providers
• Maintain organized office systems and operational workflows

Administrative Support

• Serve as a key administrative partner to leadership
• Support internal communication and coordination across teams

Required Qualifications

• 3+ years of experience in an Office Manager, Administrative, or Operations role
• Experience within a landscape or construction company is required
• Strong working knowledge of:
• • Accounts Payable / Accounts Receivable
  • Payroll administration
  • Employee onboarding processes
• Highly organized with strong attention to detail and ability to multitask
• Comfortable working in a fast-paced, growth-oriented environment
• Experience with NetSuite or QuickBooks
• Exposure to month-end close processes
• Familiarity with collaboration tools such as Slack
• Bilingual (English/Spanish)
• Experience with industry-specific platforms such as Aspire or ServiceTitan

Work Environment

• Fully onsite (5 days/week)
• Collaborative, team-oriented culture with direct exposure to leadership

Compensation & Benefits

• Competitive base salary (commensurate with experience)
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off

Growth Opportunity

This role offers significant upside for someone looking to grow with a company in high-growth mode. As the organization scales, this position can evolve into broader operational or financial leadership responsibilities.