Expeditor / Project Administrator

Join Our Team as an Expeditor / Project Admin

Are you looking for an important role that combines administrative support with the opportunity to work in an exciting commercial construction environment? HGR Construction Inc is seeking motivated individuals to join our team in our Charlotte NC office. As an Expeditor/Project Administrator, you will play a crucial role on assigned project teams. If you are familiar with construction terminology, have experience with project documents and commercial construction, and thrive in a collaborative environment, we want to hear from you!

1. Project Documentation & Records 

• Maintain and organize project files, contracts, permits, drawings, and correspondence.
• Track document revisions and ensure the latest versions are distributed to relevant parties.
• Manage submittals, RFIs (Requests for Information), and change orders.

2. Administrative Support

• Provide administrative support to project managers and site teams.
• Schedule meetings, prepare agendas, and record meeting minutes.
• Assist with project reporting and status updates.
• Printing plans
• Communication with subcontractors and clients for contract documents (contracts, change orders, RFIs, submittals, updated schedules)
• Create, manage, and distribute subcontract documents
• Create and maintain a current drawing log and drawings
• Permitting, including applications and tracking of permit status 

3. Communication & Coordination

• Coordinate communication between project managers, subcontractors, suppliers, and clients.
• Ensure timely distribution of project information and documentation.
• Follow up on outstanding tasks and documentation requests.

4. Financial & Procurement Support

• Assist with expense tracking (request for change orders).
• Support budget tracking and cost reporting.
• Coordinate with accounting for billing and payment documentation.

Required Skills:

• Proficiency in Microsoft Office (Excel, Word, Outlook, SharePoint).
• Familiarity with Autodesk Build (ACC) is a plus.
• Proficiency in Adobe and/or Bluebeam
• Strong written and verbal communication skills.
• Attention to detail and ability to manage multiple priorities.
• Basic understanding of construction processes, documents, and terminology.

Salary and Benefits:

• Minimum Salary: $49,920.00
• Maximum Salary: $72,800.00
• Health Insurance, Life Insurance, Dental Insurance, Vision Insurance, 401(k)

Company Information:

HGR Construction, Inc. is a commercial general contracting business with offices in Altamonte Springs and Sunrise, Florida, and Charlotte, North Carolina. HGR is a well-established company with over 20 years of experience, specializing in high-quality commercial construction. HGR serves a diverse range of clients across various sectors, including retail, industrial, educational, and medical. The company is committed to delivering quality construction and ensuring projects are completed on time. HGR is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.