Project Administrative Assistant - specialty contractor

Position OverviewWe are a small specialty construction company seeking a dependable and organized Project Administrative Assistant to support our estimating and project management team with day-to-day clerical and project-related tasks.This position is primarily administrative but involves assisting with projects from bidding through final billing. The role is best suited for someone with 24 years of office or construction-related experience who is comfortable handling paperwork, tracking documents, and helping keep projects organized.You will work directly with project managers, estimators, vendors, and clients to help keep jobs moving smoothly.________________________________________ResponsibilitiesProvide general administrative support to project managers and estimatorsAssist with preparing proposals, bid documents, and project foldersHelp track projects from award through completionPrepare and organize submittals, RFIs, and project paperworkMaintain job files, contracts, insurance certificates, and permitsAssist with material orders, vendor communication, and scheduling coordinationHelp prepare invoices, pay applications, and change ordersTrack project billing status and lien waiversAssist with close-out documents and final project paperworkAnswer phones, emails, and general office correspondenceMaintain organized digital and physical filing systemsPerform general clerical and office duties as needed________________________________________Qualifications24 years of office, administrative, or construction-related experience preferredConstruction, contractor, engineering, or service industry experience is a plusStrong attention to detail and organization skillsAbility to handle multiple tasks at onceComfortable working in a fast-paced small office environmentProficient in Microsoft Word, Excel, and OutlookExperience with QuickBooks, Procore, Buildertrend, or similar software is helpful but not requiredGood communication skills and professional attitudeReliable, punctual, and willing to learn________________________________________Work EnvironmentSmall, team-oriented construction officeHands-on, fast-moving work environmentMust be comfortable helping with a variety of tasksOpportunity to grow with the company over time________________________________________Compensation$45,000 $55,000 per year depending on experiencePaid holidaysPTO availableOpportunity for growth and increased responsibility