Operations & Membership Coordinator – Nonprofit Organization (Hybrid)

About techfrederick

techfrederick is a growing nonprofit dedicated to strengthening Frederick’s technology ecosystem through events, workforce training, advocacy, and partnerships. We connect students, professionals, employers, educators, and civic leaders to grow the region’s tech community.

Position Summary

The Operations & Membership Coordinator is a handson, executionfocused role responsible for daytoday operations, membership engagement, event coordination, and support for workforce training programs. This position reports to the Executive Director and works closely with the Board, committees, members, sponsors, vendors, and community partners. The role emphasizes reliable execution, strong communication, and relationship management rather than independent strategic leadership or direct staff supervision.

Ideal Candidate Profile

• Confident communicator comfortable engaging with a wide range of stakeholders.
• Detailoriented and able to balance operational tasks with bigpicture thinking.
• Proactive, solutionoriented, and comfortable taking initiative.
• Relationshipdriven, communityminded, and adaptable in a fastpaced nonprofit environment.

Key Responsibilities

Operations and Membership

• Manage membership communications, renewals, and engagement activities.
• Serve as a primary point of contact for members and community partners.
• Maintain membership database and email systems; ensure data accuracy.
• Update website content (events, press releases, calendar, job postings).
• Support the Executive Director and Board with administrative tasks and meeting preparation.
• Oversees all aspects of the Maryland EARN grant, ensuring compliant administration, timely reporting, partner coordination, and effective use of funds to advance the nonprofit’s workforce goals.

Events and Programs

• Coordinate logistics for yearround events, workshops, and networking programs.
• Handle vendor coordination, registration, onsite logistics, and event communications.
• Manage vendor invoices and assist with payment processing.
• Provide inperson event support, including occasionally early mornings or evenings.

Finance and Administration

• Process accounts payable and track income and expenses.
• Prepare monthly financial summaries for bookkeeping and Treasurer reporting.
• Maintain accurate documentation and administrative compliance.
• Training and Community Engagement
• Coordinate workforce training sessions and workshops.
• Support the Aspire Training Program in partnership with the Aspire Committee.
• Build and maintain relationships with educators, employers, and community stakeholders.
• Monitor local workforce trends and regional economic developments relevant to tech.

Qualifications Required

• Strong written and verbal communication skills.
• Ability to work independently, prioritize tasks, and make sound decisions.
• Highly organized with strong time management.
• Proficiency in Microsoft Office and QuickBooks.
• Reliable transportation for inperson meetings and events.

Preferred

• Bachelor’s degree in Business, Marketing, Communications, or related field, or three years of relevant experience.
• Experience with nonprofit operations, event planning, membership engagement, or workforce development.
• Experience managing all facets of a grant (identifying, application, tracking, and compliance).
• Familiarity with Canva, Google Workspace, CRM platforms, Hootsuite/Buffer, and project management tools.

Benefits

• 25 days PTO.
• Health & dental insurance.
• Hybrid work arrangement with available office space.
• Opportunities to lead visible community programs and build regional networks.