Firm Administrator

Firm Administrator

Betts Law Group | San Diego, CA

Salaried Exempt | $90,000 - $120,000 DOE + Benefits

Betts Law Group is seeking a Firm Administrator to oversee the daily operations of our growing litigation firm.  Our firm is entering a significant growth phase. We are expanding our caseload, moving into a larger office this year, and actively expanding our team.

We are looking for an experienced Firm Administrator to oversee staff management, human resources, and internal firm structure. This role is responsible for supervising employees, managing recruiting and employee relations, implementing policies and procedures, and ensuring the firm operates with professionalism and accountability. This role works closely with firm leadership and requires someone who is organized, proactive, and comfortable managing both people and operational systems.

Growth Opportunity

At Betts Law Group, our purpose is to provide justice for the injuries you can’t see. As we grow, we are intentional about building not only exceptional cases—but a strong, sustainable firm behind them. This role is a key part in shaping the operational structure of the firm. We are looking for someone interested in becoming a long-term operational leader within the organization.

This role works closely with firm leadership and has significant autonomy and ownership.

Many operational systems are already in place, but they need to be expanded, improved, and formalized as the firm grows. The right person will enjoy identifying operational gaps, implementing solutions, and helping build the infrastructure that allows a professional organization to scale.

Key Responsibilities

Team Leadership & Human Resources

• Supervise and support firm employees, including attorneys, intake staff, and legal support staff
• Reinforce firm policies, expectations, and professional standards
• Address performance concerns and assist with corrective action when necessary
• Handle employee conflicts professionally and maintain a productive team environment
• Lead recruiting efforts including job postings, resume screening, and first-round interviews
• Manage onboarding and offboarding processes for new team members
• Maintain personnel records and HR documentation in compliance with California employment requirements
• Support employee review processes and ongoing staff development
• Serve as the in-office leadership presence when firm leadership is in court or out of the office

Operations, Systems & Office Management

• Manage day-to-day office logistics, vendors, utilities, and supplies
• Coordinate office technology and outside IT support
• Maintain firm subscriptions, insurance policies, and operational accounts
• Track and maintain inventory of firm equipment and technology
• Develop and maintain written operational procedures and internal documentation
• Build and maintain SOPs using systems
• Improve workflow clarity, accountability, and operational consistency across the firm
• Identify recurring operational issues and implement structured solutions
• Assist with evaluating and implementing operational software and systems

Administrative Finance & Firm Operations

• Track operational expenses and administrative overhead
• Coordinate with bookkeeping and payroll systems
• Assist leadership with operational budgeting and cost visibility
• Support payroll coordination and administrative reporting as needed

Qualifications

• 5+ years of experience in law firm administration, HR/people operations, or professional office management
• Experience supervising employees and supporting performance management
• Experience participating in hiring and recruiting processes
• Experience developing written procedures or internal operational systems
• Strong organizational, communication, and problem-solving skills
• Professional discretion when handling confidential matters
• Ability to work independently and anticipate operational needs
• Experience in a law firm or professional services environment is strongly preferred

Compensation & Benefits:

• Salaried Exempt: $90,000 - $120,000+ DOE
• 401k Match: Up to 4% employer match of 5% contribution with Fidelity 401k
• Health Insurance: Comprehensive coverage to include Health, Vision and Dental at 85% covered by the firm for employee
• Paid Time Off (PTO): 2 weeks
• Bonus Paid Week Off: Between Christmas and New Year annually, set by firm in January of each calendar year.
• Paid Holidays: 10 paid Federal holidays.
• Cell Phone Stipend: $50 monthly

About Betts Law Group

Betts Law Group represents individuals in complex litigation matters including employment, civil rights, and workers’ compensation cases. Our work often involves people navigating difficult moments in their lives, and we take that responsibility seriously.

We are building a firm that values professional excellence, accountability, and thoughtful systems that support great legal work.

Application Questions

To apply, please submit your resume and an email or cover letter to CAREERS [at] BettsLawgroup [dot] com – Include the phrase “systems matter” in the subject line of your application and include brief responses to the following:

1. This role involves office operations, people management processes, and administrative finance. Which of these areas do you have the most experience in, and which do you enjoy the most?
2. Tell us about a system or process you created or improved that made a workplace run more smoothly.
3. What interests you about working in a growing litigation firm environment?