Administrative Assistant

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The Division of Restorative a nd Prosthodontic Dentistry at the College of Dentistry is seeking an Administrative Assistant to support its team and faculty members. The division focuses on replacement of missing teeth and esthetic restorations through complete oral rehabilitation including an understanding of the dynamics of a smile, the preservation of a healthy mouth and the creation of tooth replacements. Faculty, students and staff collaborate with general dentists, specialists and other health professionals to develop solutions to dental and oral health concerns.

The Administrative Assistant provides clerical and administrative support for the division by providing oversight of personnel actions process and recordkeeping; researching and analyzing materials, information, programs, policies and procedures; and advising the Chair and other administrators, and staff on such matters; takes priorities from the Executive Assistant to the Chair to operationalize departmental goals and strategy; represents the d ivision to the administration, students, outside organizations, and community; performs duties for the division and its individual faculty as requested; assigns faculty and staff as final practical and examination proctors, and assists with student exam scoring and grade scanning for College courses; facilitates seminar announcements and speaker arrangements; assists faculty with promotion and tenure dossiers; facilitates the travel, procurement and reimbursement process for the division; assists division faculty with preparation of student materials such as course manuals, handouts, examinations, and grade postings, as well as preparation of manuscripts, articles, charts, graphs and grant applications.

The Ohio State University College of Dentistry is the fourth largest public dental school in the United States and it is the only public dental school in Ohio. The college is divided into eleven divisions with all major ADA-recognized dental specialties represented. The College has approximately 600 students in its undergraduate and graduate programs.

Work Schedule: On-site, Monday Friday, 7:30 a.m. to 4:30 p.m.

Hourly Pay Range: $18.37 - 23.99

Salary will be based off of education, experience, internal equity, and budget allowance.

This position requires successful completion of a criminal background check and drug and alcohol screening.

Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions. This position requires sustained periods using a keyboard and performing other computer work. Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

Minimum Qualifications:

• High School diploma or GED.
• 1 year of relevant experience in customer service or communications, including researching, analyzing & interpreting information, and budgeting.

Desired Qualifications:

• 2 or more years of providing extensive administrative support of multiple busy professionals.
• Must be able to manage multiple projects, priorities and deadlines successfully, while maintaining a positive, service oriented outlook.
• Must have Microsoft Office expertise and experience with Adobe Creative Suite 5 and software desired.

FUNCTION: Business Planning and Operations

SUB-FUNCTION: Administrative Assistance

CAREER BAND: Individual Contributor-Technical

CAREER LEVEL: T2

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.