Payroll Analyst And Purchasing Coordinator

Payroll Analyst Salary $4,741.00 - $5,233.00 Monthly Location Monterey, CA Job Type Classified Job Number 2025-00046 Division Administrative Services Department Fiscal Services Opening Date 02/26/2026 Closing Date 3/29/2026 11:59 PM Pacific Description Benefits Description Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in the Governing Board Goals, Mission, Vision, Values, and Institutional Goals(Download PDF reader), Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differencesemphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners. Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to: Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and collaborate with colleagues on equity-related initiatives. Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. PRIORITY SCREENING DATE: March 29, 2026 Under general direction, perform responsible and technical calculations in the coordination, preparation and maintenance of academic, classified and student payroll records. Receive limited supervision within a broad framework of standard District policies and procedures and governmental rules and regulations. Perform various duties relating to payroll; respond to inquiries; exercise good judgment and problem solving skills related to the college's payroll compensation policies and maintain permanent payroll records. Example of Duties Essential Functions Review, interpret and implement laws and governmental regulations, collective bargaining agreements, district policies/procedures and administrative regulations as they apply to payroll matters. Receive, interpret and process all employment contracts; consult with appropriate authorities to resolve discrepancies. Prepare mathematical and/or statistical calculations of salary, deductions, leave adjustments, wage attachments and payroll adjustments. Create, compile, and update payroll data and spreadsheets. Print, review, and reconcile a variety of computer generated payroll reports. Receive payroll documents and audit for completeness, accuracy and conformance to district policies and procedures; adhere to a wide variety of complex governmental rules and regulations; maintain detailed files pertaining to IRS, STRS, PERS, Tax Shelters, Workers' Compensation, etc. Compile, audit, maintain and reconcile employee leave records such as: extended sick leave, vacation accruals, and other available leaves; provide annual and/or monthly leave balance reports to employees as required by the collective bargaining agreements. Maintain payroll data and prepare reports, as required by the District. Coordinate payroll deductions with various institutions including tax shelter annuities and/or payments to life insurance companies, wage garnishments, union affiliations, District Attorney, non-profit organizations, and others; ensure compliance with IRS regulations for each area. Coordinate, monitor, maintain and ensure timeliness and regulatory compliance of payroll data related to employee benefits and programs such as life insurance, deferred compensation, worker compensation, PERS, STRS, union membership, sick leave, vacation, and other types of leaves. Compile and report to MCOE (Monterey County Office of Education) , W-2 related statistical data such as gross and taxable earnings (FICA, SUI, SDI, Medicare, etc.), taxable employer provided benefits, retirement/pension plan contributions, and other related reports. Create, maintain, and coordinate the approval process of annual work schedules for all part-time classified employees. Analyze district payroll policy and procedures and assist in the planning, development, and implementation of changes; review classified and certificated bargaining unit negotiated contracts as they relate to payroll issues. Assist with district legal counsel, MCOE, state and federal authorities, STRS, PERS, as needed for implementation of confidential court settlements and/or adjustments to District policies, as related to Payroll. Process confidential paperwork related to verification of employment for federal and state agencies and financial institutions. Coordinate with a wide variety of other college departments to meet or alter timelines, procedures, and internal deadlines in order to adhere to employment contract language and to meet the MCOE deadlines. Act as a source of information regarding payroll related inquiries from staff, faculty, student employees and other agencies. Report payroll expenditures to the controller through journal entries detailing the specific funding source. Coordinate up to four payday operations per month; distribute pay; code/process automatic payroll deposits, route paychecks/timesheets to individuals, departments, or mail; research/make determination on pay related problems; hold checks as appropriate. Respond to/resolve questions regarding pay, timesheets, benefits, retirement, and other payroll related issues. Provide information to employees (staff, faculty, student employees) in any/all departments on procedures to ensure that required documents reach payroll in an accurate/timely manner. Assist Controller and Budget Analyst in analysis, identification, and correction of any payroll budget allocation discrepancy. Attend payroll related meetings/workshops such as MCOE, STRS, (State Teachers Retirement System) and PERS (Public Employees Retirement System) workshops to maintain currency in payroll laws and procedures; implement alterations/changes in payroll procedures as needed. Participate in budget development process with Controller, Budget Analyst, Human Resources, and other applicable departments. Prepare Governing Board agenda items as related to payroll. Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus. Other Functions Train and supervise temporary and/or student employees as directed. Perform other related duties as assigned. Participate on committees as required. Assist with year end audit preparations. Qualifications Education and Experience Any combination of experience and training which would indicate possession of the knowledge, skills and abilities listed herein. For example completion of two years of college level work in accounting and related fields, and three years of experience with bookkeeping, financial, statistical, payroll, and retirement systems, or similar duties. Knowledge Knowledge of: basic principles, methods and practices of statistics, bookkeeping and financial record keeping; accounting methods and requirements of state, federal, county, and college payroll systems and tax deductions; a variety of computer programs including spreadsheet and word processing applications as needed to fulfill the requirements of the job and current office practices. Abilities Ability to: understand and independently carry out complex oral and written instructions; learn, interpret and perform arithmetical calculations with speed and accuracy; analyze and solve problems connected to the computerized payroll system and other payroll related issues; research, interpret and apply federal, state and county laws and regulations, policies and procedures that impact payroll; use good judgment in recognizing the scope of authority as delegated; prioritize tasks and do several tasks simultaneously; analyze situations and make decisions on procedural matters without immediate supervision; analyze projects to meet deadlines; maintain the security and confidentiality of specified records and information; communicate effectively in both oral and written form; use appropriate and correct English grammar, spelling, and punctuation; schedule and organize work to meet strict deadlines with minimal supervision; operate office equipment including various computer programs; efficiently use a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus. PHYSICAL EFFORT/WORK ENVIRONMENT Light to moderate physical effort; occasional standing or walking; periodic handling of parcels or supplies up to 15 pounds; indoor work environment. Work Schedule / Supplemental Information Work Schedule 40 hours per week/ 12 months per year Assigned Shift Monday - Friday 8:00 am - 5:00 pm Management reserves the right to change schedules as needed Salary $4,741 (Step A) - $5,233 (Step C) + Benefits BENEFITS Monterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalPers retirement plan. Participation in tax deferred plans is available. How to Apply To be considered for review, applicants must submit the following materials online: Completed Online Application; Cover letter (pdf) addressing interests in the position, a maximum of two (2) pages in length; Resume (pdf) A detailed rsum that summarizes educational preparation and professional experience for the position Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time. For questions, please contact: Gerardo Cardenas Hernandez - HR Specialist ... CANDIDATE TRAVEL REIMBURSEMENT Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Purchasing Coordinator Salary $5,105.00 - $5,637.00 Monthly Location Monterey, CA Job Type Classified Job Number 2025-00047 Division Administrative Services Department Fiscal Services Opening Date 02/26/2026 Closing Date 3/29/2026 11:59 PM Pacific Description Benefits Description Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in the Governing Board Goals, Mission, Vision, Values, and Institutional Goals(Download PDF reader), Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differencesemphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners. Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to: Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and collaborate with colleagues on equity-related initiatives. Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. Priority Screening Deadline is March 29th at 11:59 AM Under general direction, perform responsible complex and technical duties associated with the procurement of supplies, services and repairs for the college. Receive limited supervision within a broad framework of standard policies and procedures. Perform and be responsible for all district purchasing functions including preparing specifications and bids; responding to inquiries; exercising good judgment and problem solving skills related to the college's purchasing policies, District compliance with legal requirements, and accompanying record keeping procedures. Example of Duties Essential Functions Perform specialized and technical duties with regards to ordering materials, supplies and equipment; negotiate prices by verbal and written quotations; determine best sources, including availability and delivery information. Prepare maintenance and service agreements. Receive and review purchase requisitions; discuss with appropriate staff; ensure compliance with established District specifications in areas such as computer technology and ergonomics. Assist staff with purchasing decisions by serving as a source of information; establish and maintain cooperative working relationships with purchasers. Prepare, approve and distribute purchase orders for amounts authorized by the District; work with vendors and departmental staff to resolve purchasing discrepancies. Prepare and develop requests for proposals, requests for qualifications, formal bid specifications and terms and conditions; analyze terms and conditions of bids, evaluate merit of bids, recommend award of bids, and ensure competitiveness of bidding processes; maintain overall compliance with legal requirements such as Education Code and Government Code including advertising, confidentiality, opening and maintaining of all documents. Maintain vendor profiles and vendor lists, catalogs, brochures and various purchasing files; meet with vendors to view product demonstrations; evaluate products and services and advise vendors of the District's acceptance or rejection. Monitor contracts, offers and purchasing opportunities available to the College. Develop policies related to purchasing; analyze needs and propose innovations for District-wide procurement and distribution processes update and refine purchasing procedures, keeping the purchasing handbook up-to-date with the latest changes for the purchasing and ordering of supplies and equipment; review purchasing procedures and specifications with responsible district personnel and committees; provide training for District-wide staff as needed. Coordinate the selection of standardized items such as furnishings, supplies and equipment ensuring input from appropriate stakeholders through consultation with divisions, departments and individuals. Maintain currency in and ensure on-going compliance with legal requirements relating to purchasing, contracting, bidding processes and related functions. Coordinate the District wide CalCard program. Monitor State of California mandated labor compliance program. Maintain vehicle inventory, ownership certificates, yearly registrations, insurance, and perform related duties. Manage the District's fixed asset inventory program, including determining appropriate equipment and items to be included, assigning inventory numbers, and disposing of obsolete materials in accordance with Board policy and Education Code. Control the record repository for bids, purchase orders, purchase requisitions, MSDS sheets, contractors insurance papers, vehicle registration, and labor compliance records. Establish and maintain material safety data sheets and distribute copies of MSDS to proper departments. Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus. Other Duties Perform other related duties as assigned. Participate on committees as required. Qualifications MINIMUM QUALIFICATIONS Education and Experience Any combination of education, experience, and training which would indicate possession of the required knowledge, skills and abilities listed herein. For example, completion of AA degree in business administration or related fields, and three years of increasingly responsible experience in purchasing and inventory. Knowledge Knowledge of: basic principles, methods and practices of purchasing and inventory control; accounts payable and receivable; sources of supply, materials, and equipment vendors; state and federal laws regarding the purchase of supplies, materials and equipment for educational entities; various software programs as needed to full requirements of the job; rules and regulations regarding materials safety data; office management techniques. Ability Ability to: perform technical and clerical functions; coordinate, plan and organize work accurately and efficiently; use word processing and spreadsheet software programs to produce reports, lists and information as required; learn and successfully use new software programs as required to fulfill the requirements of the job; maintain database and hard copy files; understand and independently carry out oral and written instructions; make independent decisions within scope of responsibility and authority; communicate effectively in both oral and written form; operate a variety of office equipment; use appropriate and correct English spelling, grammar and punctuation; perform arithmetical calculations with speed and accuracy; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus. Physical Effort/Work Environment Light to moderate physical effort, which will include occasional standing or walking, kneeling, bending, stooping; periodic handling of light to moderate equipment and supplies up to 15 pounds; use of medium weight tools and materials. Indoor/outdoor work environment. DESIRABLE QUALIFICATIONS (Not required) Experience in purchasing Experience working with vendors Experience with state contracts Degree in a business-related field Proficiency in Microsoft Suite Experience working in education or a public agency Work Schedule / Supplemental Information Work Schedule 40 hours per week, 12 months per year Monday - Friday, 8 AM - 5 PM Management reserves the right to change schedules as needed Starting Salary $5,105 (Step A) - $5,637 (Step C) + GREAT BENEFITS PACKAGE How to Apply Visit and select "classified and other positions." Here you will find the job announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account. Complete all required fields of the application AND Attach a .pdf of your cover letter that describes why you are interested in the position and how your background applies to the major duties of the position, and please address each of the desirable qualifications listed in this job announcement (2 pages maximum). AND Attach a .pdf of your resume Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time. For questions, please contact: Gerardo Cardenas Hernandez - HR Specialist ... CANDIDATE TRAVEL REIMBURSEMENT Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.
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