Administrative Secretary 1 (Professional Development)

Employee performs specialized/diversified secretarial tasks and provides secretarial administrative support and assistance to the Professional Development Department and the Central Ohio Regional Training Center by coordinating and assisting in the facilitation of training and professional development activities.

• Maintains workshop and trainer files. Facilitates and finalizes arrangements with trainers including but not limited to handouts, equipment needs, room preparation, and sign-in sheets;
• Relieves the training coordinators of routine administrative tasks which include, but are not limited to, composing answers to correspondence which involves forwarding of requested materials such as handling routine inquiries from consumers regarding policies and procedures of the Professional Development Department;
• Provides ongoing secretarial support that includes, but is not limited to, typing and composing correspondence, reports, minutes, beverage supplies, and maintaining files for the Department.
• Manages and implements the caregiver workshop registration process which includes, but is not limited to, producing written confirmations and/or waiting list letters to all workshop registrants from agency foster/adoptive parents, contract agencies and the 12 regional counties;
• Develops and maintains a schedule of registrants for each training workshop;
• Prepares and make available certificates of training to all participants upon completion of training; researches and responds to inquiries regarding foster caregiver training;
• Troubleshoots and furnishes information and explanation of training programs to the general public.
• Facilitates the management of the business functions of the Professional Development Training Program which includes the Central Ohio Regional Training Center (CORTC); prepares and monitors internal statistics, E-Track Learning Management System, Ohio Department of Jobs and Family Services (ODJFS) SACWIS system and other statistics and data banks as required by the ODJFS, the Ohio Welfare Training Program as well as the Children Services Information system; and training records.
• Performs other related duties as assigned, including copying and distributing materials, shares responsibilities for telephone and receptionist duties, ordering supplies; responsible for tracking and maintaining audio/visual equipment, videos and other resources and preparing coffee.
• Other duties as assigned.
• Ability to calculate fractions, decimals, and percentages and to read/write common vocabulary.
• 1000 hrs. training in typing (or 22 mos. exp.).
• 600hrs. training in office practices & procedures (or 6 mos. exp.); or equivalent.
• 6 mos. exp. as Typist 2 or 4 mos. exp. as Technical Typist or Stenographer 2 or completion ofcoursework to qualify for diploma in secretarial technology or associate degree in secretarial science; typing speed of 25 wpm
• Excellent verbal and written communication skills.
• High school graduate or equivalent.
• Minimum of 2 years clerical experience; typing speed of 50 wpm.
• Completion of specialized training in Micro-soft Office including Word, Excel, Outlook
• Business school/college/computer technology may be substituted for part of the experience

Monday-Friday, 8:00a-5:00p