HR Coordinator

A multi-office professional services organization is seeking an HR Coordinator to support human resources and talent acquisition operations. This role provides essential administrative, scheduling, and coordination support across professional and administrative hiring, onboarding, and HR processes.

This is an excellent opportunity for an early-career HR or recruiting professional who thrives in a fast-paced environment and values organization, accuracy, and discretion.

Key Responsibilities

• Coordinate recruiting activities for professional and administrative hires
• Schedule interviews and manage candidate communications throughout the hiring lifecycle
• Assist with campus outreach efforts and early-career recruiting logistics
• Post open positions across job boards and internal systems
• Maintain accurate data within the applicant tracking system and HR platforms
• Track candidate evaluations and prepare materials for hiring discussions
• Support pre-employment documentation and compliance processes
• Prepare onboarding materials, orientation schedules, and new hire documentation
• Partner with internal teams to ensure smooth onboarding and employee setup
• Maintain confidential personnel and recruiting records
• Assist with performance review preparation and internal HR initiatives
• Support reporting, calendar management, and special projects as needed

Qualifications

• Bachelors degree in Human Resources, Business Administration, Legal Studies, or related field, or equivalent experience
• 1 to 3 years of experience in HR support, recruiting coordination, or administrative operations
• Prior experience within professional services or the legal sector preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Professional communication style and comfort interacting with senior stakeholders
• Proficiency in Microsoft Office and experience with ATS or HRIS systems
• Ability to maintain confidentiality and handle sensitive information with discretion

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individuals skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the companys 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.