Allied Health Administrative Assistant

Full-time, 12-month, benefited position

This position is responsible for providing high-quality administrative, instructional, and operational support to the Allied Health programs. The role supports AH Leadership, Program Directors, faculty, students, and clinical partners in alignment with accreditation standards and NDSCS Quality Standards. Key responsibilities include coordinating and managing clinical/fieldwork/preceptor partnership agreements; monitoring accreditation requirements; managing student background checks, immunizations, and site compliance; maintaining program policies, handbooks, and curriculum documents; and supporting budgeting, purchasing, and instructional activities. This position also assists with course scheduling, advisory committee coordination, and public-facing communication such as website content updates. The individual must maintain strict HIPAA and FERPA compliance, demonstrate strong problem-solving skills, and work effectively in a collaborative, team-centered environment.

Minimum Requirements
* Must support the mission, vision, and values of NDSCS
* Associate degree OR a High School diploma/GED with a minimum of two years of administrative support experience in an office, customer service, or educational setting.
* Demonstrated proficiency with computer applications, including Microsoft Office (Word, Excel, Outlook) and the ability to learn new software systems.
* Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
* Excellent written and verbal communication skills.
* High attention to detail, accuracy, and record-keeping.
* Ability to work independently and collaboratively in a fast-paced, team-centered environment.
* Ability to maintain strict confidentiality and follow HIPAA and FERPA requirements.

Preferred Qualifications
* Associate degree in Administrative Support, Business, Health Information, or a related field.
* Experience working in higher education, healthcare, or an accredited academic program.
* Experience using PeopleSoft / Campus Connection or similar student information systems.
* Familiarity with third-party student compliance systems (e.g., background checks, immunization trackers).
* Previous experience an educational or healthcare environment.

SALARY: $38,000-$44,000, commensurate with education and experience

BENEFITS: NDSCS offers a comprehensive benefits package with an estimated value of over $25,000. The package includes single or family health insurance coverage with premiums paid for by the College – with an effective date for new employees the first of the month following the date of hire. Other benefits include basic life insurance, annual and sick leave, retirement plan, tuition waiver, spouse/dependent tuition discount, and employee assistance program. Optional benefits include life, dental, and vision insurance, a flexible spending account, and supplemental retirement plans.

DATE AVAILABLE: As arranged

SCREENING BEGINS: Immediately – for full consideration, applications should be received as soon as possible.

BACKGROUND CHECK: NDSCS requires a successful background check for the selected candidate prior to an official offer of the position.

HOW YOU WILL BE EVALUATED: To be considered, interested candidates must submit an NDSCS employment application. A resume and cover letter may also be required in certain positions. Official transcripts must be made available upon request. Only applicants who appear best qualified based on this review will be invited for a personal interview. The submission of all required materials by the screening date is the responsibility of the applicant.

VETERANS’ PREFERENCE: This position is subject to North Dakota Veteran's Preference requirements and follows NDUS Policy 601.0 Veterans' Preference. An NBG 22 or DD-214 must be provided if claiming veterans' preference. If claiming disabled status, a current letter of disability from the VA dated within the last 12 months must also be submitted.

OPEN RECORDS: Pursuant to N.D.C.C. Section 44-04-18, except as otherwise specifically provided by law, all records of NDSCS are public records, open and accessible for inspection during regular office hours. NDSCS shall comply with public records laws and will not disclose information that is considered exempt under the public records laws.

REASONABLE ACCOMMODATION: NDSCS is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact NDSCS Human Resources at ... or ...

EQUAL OPPORTUNITY: NDSCS does not discriminate on the basis of age, color, gender identity/expression, genetic information, marital status, national or ethnic original, mental or physical disability, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer’s premises during nonworking hours which is not in direct conflict with the essential business related interests of the employer.

Salary/Compensation: $38,000 - $44,000 per year