Maintenance Clerk

Maintenance Clerk

Job Title: Maintenance Clerk (Hourly)

Position Summary

The Maintenance Clerk is an hourly position responsible for providing administrative and clerical support to the maintenance department in a waste and recycling operation. This role works closely with mechanics and welders to help track repairs, manage work orders, and ensure maintenance records and parts are organized and up to date.

Key Responsibilities

• Create, update, and close maintenance work orders for vehicles and equipment
• Communicate daily with mechanics and welders regarding repair status, parts needs, and scheduling
• Maintain accurate maintenance records, logs, and inspection documentation
• Order parts and supplies; track inventory, deliveries, and invoices
• Enter labor hours, repairs, and service details into maintenance or fleet systems
• Assist with preventative maintenance tracking and compliance documentation (DOT, safety, inspections)
• File and organize maintenance paperwork and electronic records
• Support the maintenance supervisor with reports and administrative tasks
• Follow all company safety policies and procedures

Qualifications

• High school diploma or equivalent required
• Previous clerical or administrative experience preferred; maintenance, fleet, or waste industry experience a plus
• Strong organizational skills and attention to detail
• Ability to communicate effectively with shop personnel in a fast-paced environment
• Basic computer and data entry skills
• Ability to multitask and prioritize work

Work Environment

• Combination of office and maintenance shop environment
• Regular interaction with mechanics, welders, and maintenance staff
• Exposure to noise, dirt, and shop conditions typical of a waste operation

Compensation details: 19-19

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