Accounting & Administrative Assistant

Job Title: Accounting & Administrative Assistant
Company: Bob’s Services, Inc.
Reports To: Controller

About Us

Bob’s Services, Inc. was founded in 1952 with one employee and has grown into a team of over 50 full-time employees. As a successful family-owned business and the largest company in our field in Alaska, we are proud to support our employees, their Alaskan families, and our community. With an average employee tenure of nearly 10 years, we are committed to maintaining a strong culture, mutual respect, and healthy work/life balance.

Job Overview

We are seeking a highly motivated, organized, and detail-oriented Accounting & Administrative Assistant to join our dynamic team. This hands-on role combines accounting support with administrative coordination and plays a vital part in maintaining the integrity of our financial operations and ensuring smooth day-to-day office functions.

Reporting directly to the Controller, this position requires a proactive, strategic thinker who is comfortable managing transactional accounting processes while also supporting administrative duties. The ideal candidate is adaptable, solution-oriented, eager to contribute to continuous improvement initiatives and a willingness to tackle anything.

Duties & Responsibilities

• Process accounts payable and accounts receivable transactions in a timely manner
• Research and allocation of costs to appropriate jobs
• Enter and maintain general ledger entries with detailed documentation
• Assist with ACH transactions, checks, and deposits
• Prepare and distribute invoices, customer statements
• Assist with monthly reconciliations and financial reporting
• Support payroll processes, including electronic time entry and documentation
• Evaluate and enhance accounting processes to improve efficiency and accuracy
• Help implement best practices to streamline workflows and financial operations
• Provide or coordinate front desk coverage as needed
• Other duties as assigned

Qualifications & Requirements

• Experience with accounts payable, accounts receivable, and job costing
• Experience with Sage 100 ERP preferred but not required
• Strong understanding of general accounting principles and procedures
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Strong interpersonal skills and the ability to build relationships with both internal team members and external individuals
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
• Is a self-directed, creative problem solver able to deliver strong results with minimal supervision
• Demonstrates sound judgment, integrity, and professionalism
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
• Ability to pass a background check and drug screening
• Experience with Human Resources and Payroll is a plus but not required

Benefits

• Medical and Dental insurance for $20/month (single coverage)
• $1,500 annual HSA contribution for single employees ($2,500 for families)
• Retirement plan with a 3% employer match
• Paid holidays
• Paid time off
• Employer-paid life and disability insurance

If you are looking for a long-term opportunity with a stable, growing Alaska-based company that values its employees and community, we encourage you to apply.