Bookkeeper

Full Time Bookkeeper

Established in 1984 Chelsea Garden Center is seeking a full-time seasoned bookkeeper with a minimum of three-five years’ experience to help manage financial operations.

We operate two retail garden centers alongside residential and commercial design, maintenance, installation, and delivery services. We have a diversified portfolio of commercial, public and corporate landscape contracts.

Typical Responsibilities and Job Description

Daily Financial Transactions:

• Record all income and expenses
• Enter invoices and bills into accounting software (QuickBooks, Sage)
• Categorize transactions correctly
• Maintain general ledger

Accounts Payable:

• Enter vendor bills
• Track due dates
• Maintain vendor records
• Reconcile vendor statements

Accounts Receivable:

• Create and send customers invoices
• Record payments received
• Follow-up on overdue accounts
• Maintain customer account records

Bank and Credit Card Reconciliations:

• Match bank transactions to company records
• Identify discrepancies
• Resolve missing or duplicate entries
• Reconcile monthly statements

Payroll Support:

• Contact foreman to collect hours for crew accounts
• Process payroll (or assist payroll provider)
• Track employee hours
• Maintain payroll records

Certificates of Insurance/Workers Compensation:

• Contact Hortica (insurer) for C.O.I (if not found in files)
• NYSIF website for Workers Compensation

Driver Tickets - NYSERV:

• Organize parking tickets with Work Orders
• Contact S&R consulting via email
• Review times, dates, customers with delivery manifest for evidence purposes
• Prepare documentation for court proceedings and pay when directed to avoid late fees.
• Check website regularly for tickets that are not readily available.

Recordkeeping & Compliance:

• Maintain organized financial files
• Ensure compliance with state & federal regulations
• Safeguard sensitive financial data
• Employee records and daily bank records should be kept secure always

Job Type: Full-time

Starting compensation: $40,000-$60,000.

• Health insurance
• 401 K
• PTO

Work Location: In person; downtown Brooklyn office