Practice Administrator

Executive Administrator (Healthcare Practice)

Multi-Location Pediatric Practice

We are seeking an experienced healthcare leader to serve as Executive Administrator for a well-established, multi-location pediatric practice. This role provides overall leadership and accountability for financial performance, operations, strategy, and organizational execution across multiple clinical sites. The ideal candidate is a hands-on healthcare administrator with strong financial acumen, operational discipline, and the ability to translate data into action while supporting physicians, clinical leaders, and staff.

Key Responsibilities

Executive & Strategic Leadership

• Provide overall leadership for practice operations, financial performance, and long-term strategic planning 
• Partner closely with physician leadership/ownership on forecasting, growth planning, and risk management
• Lead organizational change initiatives and ensure operational stability during transitions

Financial Management & Oversight 

• Oversee all financial operations including budgeting, forecasting, cash flow, and financial reporting
• Analyze P&L performance by location and provider, identify trends and improvement opportunities
• Manage revenue cycle performance in collaboration with billing teams and vendors
• Support compensation modeling, provider productivity analysis, and incentive structures

 Operational & Practice Management

• Direct day-to-day operations across multiple clinical locations
• Ensure efficient scheduling, access to care, staffing alignment, and capacity utilization
• Establish operational KPI's and dashboards to drive accountability and performance improvement
• Oversee vendor relationships, contracts, and cost-containment initiatives

People, Process & Compliance

• Lead management team including operations, nursing leadership, and administrative staff
• Support HR functions including staffing models, performance expectations, and workflow design
• Ensure compliance with healthcare regulations, payer requirements, and internal policies
• Develop SOP's, reporting calendars, and governance structures to support sustainable operations 

Qualifications

• Bachelor's degree required, advanced degree in healthcare administration, finance, or business preferred
• 5-7+ years of progressive leadership experience in healthcare practice management or equivalent work experience
• Strong financial literacy with demonstrated experience in budgeting, forecasting, and reporting
• Experience managing multi-site medical practices strongly preferred
• Proven ability to work effectively with physicians, clinical leaders, and cross-functional teams
• Highly analytical, organized, and execution-focused 

Why This Role

This position offers the opportunity to lead a mission-driven pediatric practice with a strong community presence while shaping its operational and financial future. The organization values thoughful leadership, transparency, and data-driven decision-making.