Legal Secretary / Paralegal

We are seeking a reliable and detail-oriented Legal Assistant to provide comprehensive legal support to our attorneys and legal team. This is an in-office role for someone who takes pride in precision, organization, and being the backbone of a legal operation.

Key Responsibilities:

Drafting Legal Documents:

• Correspondence with the Internal Revenue Service, New York State Department of Taxation and Finance, NYC Department of Finance and other government agencies
• Completing various governmental agency forms
• Organizing documentation for audits
• Assisting with drafting of estate planning and probate documents
• Trial preparation

Real Estate Documentation:

• Drafting contracts and riders
• Preparing ACRIS documentation and transfer documents
• Closing statements and net adjustments

General Administrative Duties:

• Answering phones and responding to client inquiries
• Office filing, scanning and organizing files for storage
• Ordering office supplies
• Arranging meetings via Zoom or in person
• General office organization and clerical duties

Qualifications:

• Experience as a Legal Assistant, or similar role in a law firm or legal department.
• Strong knowledge of legal terminology, procedures, and document formatting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently as well as part of a team.
• Professional demeanor and ability to manage confidential information with discretion.