Executive Assistant - Human Resources

Upper Arlington City Schools

Position: Executive Assistant-Human Resources

Reports to: Chief Talent Officer

Employment Status: Regular/Full-time/8 hours p/day/12 months

FLSA Status: Exempt

Salary Range: $52,988 - $67,654

NOTE: The lists below are not ranked in order of importance:

Probationary Period: 120 days

Essential Functions:

• Communications-Must be able to explain Board policies, regulations, contract provisions, state department regulations, and departmental procedures.
• Record Keeping retains all records for licensed staff and classified staff with confidentiality
• License/Certification Keep records of all staff licenses for notification and State of Ohio requirements.
• Assist with the Substitute Calling System (AESOP) be proficient in troubleshooting and supporting staff for substitute teacher placement
• Civil Service Testing testing for all secretarial staff; compiling lists; accepting applications for custodians and grading for placement on civil service lists
• Posting Classified and Licensed Openings for internal transfers. Providing applicant information to building principals and/or supervisors, and notification of the award of the position. Posting openings on the web page and external sources when necessary.
• Preparing Board materials every month must be able to work independently on preparing all HR actions for the Board of Education monthly meetings
• Understanding of the Family and Medical Leave Act
• Must have an understanding of Google and Microsoft Systems, as well as an aptitude to learn other internal programs.
• All other duties as assigned
• Timely Notifications:
• Classified Holidays
• Classified Work Schedule
• Sick Leave Bank Information
• Salary Notifications
• Retirement Incentive Information for Licensed Staff
• Contract Status to Principals for a 2-year initial and tenure
• Certified Contract Status
• Up-to-date fingerprinting requirements
• Classified Employee of the Year nominations
• Able to organize supplementals and stipends
• Able to troubleshoot and help create processes to make systems more efficient.

Qualifications:

• Bachelor's degree or associate's degree in a related area preferred
• Minimum three years of experience in education
• Experience in the internet and other types of research
• Alternative to the above qualifications, as superintendent and/or board may find appropriate
• Preferred Human Resource Experience

Equipment Operated:

• Computer
• Telephone
• Fax machine
• Printer/Copy machine
• Aptitude for various computer programs

Additional Working Conditions:

• Occasional operation of a vehicle in inclement weather conditions
• Occasionally lift, carry, push, and pull various items up to a maximum of 25 pounds, e.g., paper boxes, deliveries of supplies and equipment
• Interaction with children who are experiencing dysregulation and/or have experienced trauma
• Occasional exposure to blood, bodily fluids, and tissue
• Occasional requirement to travel, both daily and overnight
• Frequent weekend/evening/summer work
• Frequently move and position oneself as necessary to access and operate equipment;
• Frequently move around the workspace and travel throughout the school building;

Employee shall remain free of any alcohol or non-prescribed controlled substance use in the workplace throughout his/her employment with the District.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties assigned by the incumbent's supervisor and/or appointing authority.

The Upper Arlington City School District Board of Education does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and transgender identity, disability, age, religion, military status, ancestry, genetic information, or any other legally protected category, in its programs and activities, including employment opportunities.