Executive Assistant

Job Description

Located in the heart of Central Ohio, Illuminate USA is transforming solar panel manufacturing from our cutting-edge facility in Pataskala. As a new standalone joint venture established by two global leaders in renewable energy, weve rapidly grown to over 1,500 associates and are now fully operational in our 1.1 million-square-foot factory. Our vision is to establish one of the largest solar panel manufacturing operations in the Western Hemisphere.

This is an exciting time to join Illuminate USA as we continue to grow and innovate. Were not just building solar panelswere building a team of dedicated, passionate associates eager to make a real impact. If youre looking to be part of a collaborative, people-focused, and forward-thinking workplace, we want to hear from you!

We offer competitive pay, comprehensive benefits, and continuous opportunities for career growth. Come join us on this journey to create a brighter, more sustainable future in the Columbus area.

Illuminate USA is seeking an Executive Assistant to provide high-level administrative and organizational support to our Executive Team. This role is critical in ensuring the smooth coordination of schedules, communications, meetings, and projects for senior leadership. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced environment with evolving priorities.

Key Responsibilities

• Manage complex calendars for executives, schedule meetings, coordinate logistics , and support day-to-day administrative needs.

• Prepare agendas, take and distribute meeting minutes, track action items, and ensure timely follow-through with stakeholders.

• Assist with special projects and initiatives, gathering information, preparing materials, tracking timelines, and coordinating across departments.

• Arrange domestic and occasional international travel, including air, hotel, transportation, and itineraries.

• Process and reconcile expense reports, maintain receipts and documentation, and ensure timely submission.

• Maintain supplies and office resources for the executive office; interface with internal departments and external partners as needed.

• Maintain executive records, calendars, contacts, and sensitive files with strict confidentiality.

• Support executives in aligning priorities, prepping for key meetings, and optimizing schedules to meet deadlines and business objectives .

• Provide additional administrative and operational support to the Executive Team as business needs evolve.

Required Qualifications

• 3+ years of experience as an Executive Assistant supporting C-level or senior leadership.

• Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.

• Excellent written and verbal communication skills; strong attention to detail and formatting.

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools.

• Demonstrated discretion, confidentiality, and sound judgment.

• Ability to work independently, anticipate needs, and problem-solve proactively.

• Experience in manufacturing or renewable energy sectors is a plus but not required .

Work Environment & Physical Requirements

• This role is performed on-site in an office environment at our Pataskala, Ohio facility.

Must be able to:

• Sit and work at a computer for extended periods.

• Stand, walk, and move throughout the facility as needed.

• Lift or carry office items and materials up to 15 pounds occasionally.

• Use standard office equipment (computer, phone, copier, scanner).

• May occasionally support early morning, evening, or weekend meetings based on executive scheduling needs.

At Illuminate USA, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity for all, ensuring that all qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Your unique background and experiences are valued here, as we believe they strengthen our team and drive our mission forward.

Illuminate is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.