Executive Administrative Asst

Description

• Engages in line with the Controllership brand of timely, accurate, proactive, strategic and solution oriented.
• Provides administrative support including meeting scheduling (routine and periodic), email, itinerary and travel support, for the Corporate Controller and her direct reports.
• Manage approvals on behalf of the Corporate Controller and her direct reports.
• Acts as point of contact between the Corporate Controller and internal or external colleagues.
• Takes dictation and minutes and writes them up subsequently.
• Combines and produces reports and presentations.
• Prepares, edits, and updates executive and board level reports.
• Develops and manages itinerary and trip logistics, including calendar clearing travel arrangements.
• General filing and data management, paper based as well as digital (server-based system as well as SharePoint)
• Creates and maintains organizational charts.
• Complete special projects and perform special tasks such as reporting out audit fees, contractor onboarding and tracking colleague logistics.
• Maintains up to date knowledge on products, services, departmental systems and related technology, policies and procedures.
• Answers the telephone, prepares, edits and composes correspondence that is confidential and time sensitive in nature.
• Accounts Payable processing, invoice tracking, vendor management.
• Office management including coordination with other EAs (including office supply ordering, copier supplies, facility needs, etc.)

Basic Qualifications

• High school diploma
• Minimum of 5 years of experience in an administrative support role for senior executives

Preferred Qualifications

• Bachelor's degree, preferred
• Must be effective in a fast-paced environment and be able to quickly prioritize multiple assignments and duties
• Solid power point and presentation skills
• Strong Interpersonal skills
• Time Management skills
• Attention to detail
• Excellent written and verbal communication skills, including professional grammar and demeanor
• Ability to interact effectively with all levels across the organization
• Ability to thrive in a collaborative, team-oriented environment
• Problem solving skills/ability to handle complex issues
• Ability to multi-task and meet tight deadlines
• Proficiency in MS Office Suite

Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)

No

Workplace Type:

Office

Our Approach to Office Workplace Type

Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.

Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.

Huntington is an Equal Opportunity Employer.

Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.

Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.