Project Manager

Introduction: We are seeking a highly motivated and organized Project Manager to oversee and coordinate all aspects of our projects. This role requires an individual who is detail-oriented, able to manage multiple tasks simultaneously, and thrives in a dynamic environment. The Project Manager will be responsible for overseeing site visits, managing project budgets, coordinating labor, purchasing materials, and handling day-to-day project activities. The ideal candidate will possess strong communication and organizational skills, as well as a proactive approach to problem-solving. You will be responsible for managing your assigned project from start to finish.

Key Responsibilities:

• Schedule Management: Build and maintain project timelines, ensuring tasks are completed on schedule and deadlines are met.
• Budget Management: Develop and manage project budgets, ensuring expenses remain within allocated limits and identifying cost-saving opportunities.
• Material Management: Order necessary materials, trades, and equipment, ensuring that all supplies are delivered on time and within budget.
• BOMs (Bill of Materials): Prepare and manage BOMs, ensuring that all materials and resources are accounted for and ordered appropriately.
• Equipment Ordering: Order equipment as needed for project execution, ensuring all necessary tools and machinery are on-site.
• Labor Coordination: Coordinate labor requirements (including costs), scheduling personnel, and ensure that the necessary workforce is available for project completion.
• Purchase Orders & Work Orders: Prepare and manage purchase orders, work orders, and labor scopes to ensure clear communication of project requirements.
• Permit Management: Pull and manage necessary permits for project activities, ensuring compliance with local regulations.
• Travel Coordination: Coordinate travel arrangements for project team members and stakeholders as needed for site visits or meetings.
• Site Visits: Conduct site visits to monitor project progress, ensure quality control, and resolve issues in a timely manner.
• Invoice Reconciliation: Review and reconcile invoices against project budgets, ensuring accuracy and resolving discrepancies.
• Progress Tracking: Track the project’s progress, ensuring milestones are met, and proactively addressing any delays or issues that arise. Working closely with the site supervisors to get the daily updates.
• Customer Communications: Maintain regular communication with customers, provide project updates, answer questions, and manage expectations.
• Vendor Relationships: Establish and maintain strong relationships with vendors and suppliers to ensure timely delivery of materials and services.
• Daily Meetings: Participate in daily meetings to discuss project updates, identify potential issues, and plan next steps.
• Progress Reporting: Regularly report progress to key stakeholders, including upper management and clients, ensuring that all parties are informed.
• Documentation Filing: Maintain proper filing of all project-related documentation, including permits, contracts, and change orders.
• Data Collection & Reporting: Accurately collect and organize project data from management systems and other sources into clear, comprehensive reports.
• Cross-functional Collaboration: Work collaboratively with internal teams to obtain information or resolve issues supporting the team's goals.
• Office Equipment Support: General knowledge of office equipment, including copiers, phones, and video conference setups.

Required Skills & Qualifications:

• Proven experience in project management, preferably in construction or lighting.
• Strong organizational skills with an ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, with a focus on customer relations and stakeholder management.
• Strong budgeting, invoicing, and financial management skills.
• Experience with Microsoft programs, Smartsheet, Monday.com, and Google tools.
• Knowledge of permits, work orders, and compliance processes.
• Ability to analyze data and create reports for management and stakeholders.
• Adaptability and Flexibility: Ability to adjust to changing project demands, unexpected events, and evolving priorities while being responsive to client needs and managing project scope.
• Ability to work independently as well as part of a team.
• Valid driver’s license and ability to travel to project sites as needed.

Preferred Qualifications:

• PMP (Project Management Professional) certification or equivalent.
• Familiarity with equipment ordering and vendor negotiation.
• Experience with construction or similar industries.
• Knowledge of relevant software programs such as Revit and AutoCAD.

USI Core Values

• Wide Awake: upbeat; sense of urgency; work hard play hard
• Self-Starter: wants to take the lead; goal driven; think ahead
• Pride in Work: overachiever; wants to grow (advance); integrity
• Problem Solver: communicate to the right people; thinks out of the box; doesn’t make the same mistakes
• I’ve Got Your Back: team; all components lead to success; flexible