Accounting Assistant / Entry-Level Bookkeeper

Accounting Assistant / Entry-Level Bookkeeper Job Vacancy
01/05/2025

This position is an exciting opportunity for an entry level bookkeeper who has a passion and desire to learn full-cycle accounting. In this role, you will be working directly with the Accounting Manager and will be exposed to all facets of accounting, including accounts payable and receivable, various account reconciliations, payroll, and financial reporting.

The primary duties of this role will focus on supporting the accounting and administrative support functions in our small, but fast-paced, family-owned & operated offices located in the West Bottoms. This position requires self-motivation, creativity, problem solving, attention to detail, and the ability to prioritize many tasks at any given moment for multiple small businesses. Knowledge and experience with QuickBooks Online, Microsoft Excel, and the ability to learn quickly, are all essential to succeed in this position.

Primary Functions
•Manage and reconcile tenant utility billing: cross-reference electric, gas, water, and trash bills with internal meter readings to calculate and process billings.
•Thrives in a self-directed work environment and is comfortable managing their own workflow without frequent oversight.
•Works effectively on-site; this is an office-based position and is not eligible for remote work.
•Has strong initiative and can proactively identify priorities, especially during time-sensitive tasks.
•Is highly organized and dependable, with the ability to manage multiple deadlines and independently determine what requires immediate attention.
Other Key Responsibilities
•Accounts Receivable:
o Monthly invoicing to multi-tenant properties (rent, utilities, security)
o Receive payments via mail or in-person, including paper checks or credit cards
o Manage payments in QuickBooks and create bank deposits
o Ongoing verbal and electronic communication with tenants regarding their bills and other various issues as needed
o Tenant file and customer account maintenance
•Accounts Payable:
o Weekly bill entry for payment
o Process check runs, and mail check payments at USPS as needed
o Retrieve bills from mail or print if electronic
o Vendor account maintenance
•Human Resources:
o Various payroll cycle support
o Employee tax document creation and filing
o Benefits administration
o Employment verification
•General Ledger/Banking
o Data entry for dozens of credit card and bank accounts
o Monthly reconciliations and closing process support
o Credit card statement and paper receipt reconciliations
•General Administration
o Show property to prospective tenants
o Support the office with physical paper and digital filing
o Open, sort, and distribute daily mail
o Respond to calls and emails regarding various department inquiries
o Monitor door and greet visitors
o Purchase and stock office supplies
o Support office and maintenance crew personnel as needed
o Other duties as assigned

Qualifications & Skills
•Expert-level knowledge of QuickBooks Online (highly preferred)
•2+ years of billing/accounts receivable experience (highly preferred)
•3+ years of administrative/receptionist experience (preferred)
•High School Diploma/GED required; advanced education in accounting/finance a plus
•Excellent communication and interpersonal skills
•Strong organizational skills with meticulous attention to detail
•Ability to work independently while contributing to team goals
•Valid driver's license and reliable transportation required
Compensation & Benefits
•Salary: $40,000 - $45,000 per year, depending on experience
•Paid Holidays
•After probationary period
o 2 weeks Paid Time Off annually
o 50% group health insurance coverage
o 100% dental and vision insurance coverage
This role is ideal for a seasoned QuickBooks professional who enjoys blending accounting responsibilities with administrative support. If you are proactive, honest, and motivated by accuracy and efficiency, we encourage you to apply.

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