Construction office administrator

Construction Office Secretary / Office Administrator

Company: Mel’s Builders & Design Inc
Location: Los Angeles, CA
Position: Full-Time (In-Office)
Pay: $32–$38/hr (based on experience)

About Us

Mel’s Builders & Design Inc is a professional construction company specializing in foundation and rough framing projects throughout Los Angeles. We are growing and looking for a reliable, organized Construction Office Secretary to help manage daily office operations and support our field teams.

This role is ideal for someone who understands construction workflows and can keep jobs, paperwork, and communication running smoothly.

Responsibilities

• Answer and route phone calls professionally

• Manage emails, calendars, and inspection schedules

• Organize job files (permits, plans, revisions, inspections)

• Coordinate with inspectors, subcontractors, and clients

• Track permits, inspections, and job progress

• Assist with invoices, billing, and payment tracking

• Maintain subcontractor documents (COIs, W-9s)

• Support estimators and project managers as needed

Required Qualifications

• Construction office experience required (GC, framing, foundation, or trade office)

• Strong organizational and multitasking skills

• Professional written and verbal communication

• Comfortable working with plans, permits, and inspections

• Proficient with email, calendars, and spreadsheets

• Reliable, detail-oriented, and accountable

Preferred (Plus Skills)

• QuickBooks or invoicing experience

• Knowledge of Los Angeles building departments

• Experience with Procore, Buildertrend, or similar software

• Bilingual (English / Spanish)

• Basic understanding of construction terminology

What We Offer

• Competitive hourly pay

• Stable, long-term position

• Professional work environment

• Opportunity to grow with a reputable construction company

• Direct impact on project success

Include a brief message explaining your construction office experience.

Important Note

Applicants without construction office experience will not be considered.