Executive Assistant - Store Operations

At Bath & Body Works, everyone belongs. We are committed to creating a culture of belonging focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing top talent. In addition, we work to improve our communities and our planet to help the world live more fully.

The Executive Assistant provides administrative support to the leadership members of the BBW Store Operations & Asset Protection teams. They must have the ability to problem-solve, be forward thinking and anticipate needs. They must be able to function effectively in a fast paced, high-energy environment. They can use technical and business vocabulary and have a detailed knowledge of business operations. Ideal candidates would have a passion for and an understanding of a fashion retail environment and prior retail support experience. This individual will ensure executives are prepared with all materials and information for meetings, events and travel. They will also compile materials for reports or presentations and support the team meetings. Additionally, they need to have highly functioning calendar skills, and will be responsible for managing calendars fully, acting as a gatekeeper to ensure efficiencies in the flow of the day. They may also assist with other department-specific projects as needed.

Responsibilities

Calendar Maintenance

Manage calendar for executives, including organizing, balancing and planning the daily schedule
Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs
Responsible for assisting with printing all documents/ pre-reads, including preparing and compiling presentation documents for meetings
Review e-mails for priority information and meeting requests as directed
Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives priorities daily

Communication & Resource Support

Responsible for assisting the development, editing and formatting of high priority and high visibility presentations
Responsible for supporting the creation of general communication to broader team and other executive communication cascades
Manage team distribution lists for meetings & communications
Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc.
Participate in department committees to support notetaking, task management and action items

Travel & Expense Management

Must ensure all expenses for executives are submitted in a timely manner
Responsible for booking travel, and creating itineraries
Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips

Other Admin Support/Ad Hoc Projects:

Support peers as needed for PTO coverage or other out-of-office needs
Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting
Assist HR with HR Access changes, and new hire set-up needs
Work on various ad hoc projects as needed
Contribute to overall team and department culture

Qualifications

Seven or more years of experience as an Executive Assistant providing support to multiple senior executives in a fast paced, dynamic environment required
Excellent interpersonal and communication skills (written and verbal) across different functions
Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
Strong adaptability, flexibility and resourcefulness
Ability to exercise independent judgment and make decisions
Ability to maintain a high level of professionalism and confidentiality
Proficiency with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, etc.)

Education

Bachelor's Degree and previous retail experience preferred

Core Competencies

• Lead with Curiosity & Humility
• Build High Performing Teams for Today & Tomorrow
• Influence & Inspire with Vision & Purpose
• Observe, Engage & Connect
• Strive to Achieve Operational Excellence
• Deliver Business Results

Benefits

Bath & Body Works associates are the heart of our business. Thats why we're proud to offer benefits that empower you to Dream Bigger & Live Brighter. Benefits for eligible associates include:

• Robust medical, pharmacy, dental and vision coverage. Plus, access to our onsite wellness center and pharmacy located at the Columbus, OH home office.
• 401k with company match and Associate Stock Purchase with discount
• No-cost mental health and wellbeing support through our Employee Assistance Program (EAP)
• Opportunity for paid time off and paid parental leave. Plus, access to family and lifestyle programs including a family building benefit, childcare discounts, and home, auto and pet insurance.
• Tuition reimbursement and scholarship opportunities for post-secondary education programs
• 40% merchandise discount and gratis that encourages you to come back to your senses!

Visit bbwbenefits.com for more details.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links: Los Angeles Fair Chance In Hiring Ordinance , Philadelphia Fair Chance Law , San Francisco Fair Chance Ordinance .

We are an equal opportunity employer. We do not make employment decisions based on an individuals race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information, protected veteran status or any other legally protected status, and we comply with all laws concerning nondiscriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. Our management team is dedicated to ensuring fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, associate activities and general treatment during employment. We only hire individuals authorized for employment in the United States.

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