Recreation Specialist (Preschool, Youth & Teen Programming)

Class Concept

The City of Dublin is seeking a highly motivated and detail-oriented individual to join our Recreation Services Team as a Program Specialist with our Preschool, Youth and Teen age groups. The successful candidate is expected to contribute towards our high standards of responsiveness, cooperation and dedication to our community.

Primary Focus: Coordinate fiscal, logistical and programming responsibilities year-round in the Preschool, Youth and Teen recreation program area for programming, camps and seasonal events under direction of the Recreation Program Supervisor.

Supervisory Responsibilities: Occasional supervision of part-time, seasonal and contractual staff as related directly to job functions. Fiscal duties include use of purchasing card and knowledge of, and ability to work independently with, the program budget.

Scheduling/Availability: Must be available to work a flexible schedule according to program needs including occasional evening and weekend events.

Beyond the Paycheck

• Refer a Friend Bonus Program ($100 per successful employee referral)
• Ohio Public Employee Retirement System (OPERS) enrollment and contributions
• Potential Public Student Loan Forgiveness (PSLF) eligibility
• Support through our Employee Assistance Program (EAP)
• 20% discount on classes and free textbooks at Franklin University
• Fostering Internal Talent (FIT) Program offering incentives, training and team building
• Discounts on memberships at the Dublin Community Recreation Center (DCRC)
• The City maintains the cost of team member certifications and training time is paid ($40.00-$100.00 value). All certifications achieved belong to the team member.
• Employee recognition and appreciation events
• Discounted/free employee participation in select City events (Memorial Golf Tournament, Dublin Irish Festival, etc.)
• Uniforms provided
• Career mapping and growth opportunities

Note: This is a part-time/seasonal position that is not eligible for comprehensive coverage such as vacation/sick leave, health, vision or dental insurance.

Examples of Duties

Essential functions of the successful candidate include, but are not limited to:

• Communicate daily, in a timely and professional manner, with program participants, parents, vendors, and staff regarding day-to-day financials, registration and program logistics.
• Provide a high level of customer service when responding to customer inquiries and/or complaints.
• Purchase all program and camp supplies for the Preschool, Youth and Teen team in a timely manner.
• Manage inventory of supplies, supply storage, supply requests, snacks, staff uniforms and medical supplies.
• Maintain program enrollments, waitlist enrollments, healthcare forms, program and camp cancellation requests through appropriate software application(s) and tracking mechanisms.
• Oversee camp payments, payment plans, fee adjustments and assist patrons with financial requests.
• Assist in development of summer camp field trip schedule. Point person for implementation of all field trip logistics, payments and transportation.
• Evaluate purchasing decisions/procedures and track financial/program data to ensure compliance with established City guidelines and the program budget.
• Assist in the supervision of part-time, seasonal and contractual staff in class and camp settings when directed.
• Provide feedback to the Program Supervisor and Program Coordinator(s) regarding programs, camps and vendors to improve the quality of services offered.
• Participate in team planning sessions to discuss future program and camp development within the Recreation Services work unit.
• Provide general administrative support to the Program Supervisor or Program Coordinator(s) including, but not limited to: creation of newsletters/flyers, invoicing, database management, respond to phone calls and e-mails, organize and supervise maintenance of shared program spaces and closets.
• Assist with preparation and work seasonal staff training, seasonal specialty programs and camps.
• Assist in planning and implementing recreation programs as needed.
• Abide by the City of Dublin's Core Values and Recreation Services' Mutual Expectations - specifically working in a team environment and/or independently.

Typical Qualifications

Minimum Qualifications

• Valid driver's license.
• Demonstrated knowledge of, and experience with, general recreation/education programming and sound financial practices.
• Ability to clearly communicate oral and written information, both internally and externally.
• Ability to work independently and under direct supervision, as well as collaborate with co-workers.
• Ability to establish and maintain effective working relationships with management, subordinates, peers, community, school groups and general public.
• Strong organizational and conflict resolution skills.

Preferred Qualifications

• Bachelor's Degree in Recreation or other relevant field and experience in a supervisory capacity (some experience working at a Recreation Center or similar facility preferred), or any equivalent combination of education and experience.
• One-year of experience in a work or volunteer capacity in the areas of administrative support and/or fiscal responsibilities.
• Knowledge and understanding of the Dublin community and the population we serve.
• Knowledge of budgeting concepts, principles, methods and practices.

Other Requirements

• Demonstration of the following established core values: Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude and Dedication to Service.
• Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement of this classification.

Core Competencies

Approachability: Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Informing: Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit and /or the organization; provides individuals information so that they can make accurate decisions; is timely with information.

Time Management: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.

Directing Others: Is good at giving clear directions; sets stretching objectives; lays out work in a well-planned and organized manner; maintains two-way dialogue with others on work and results; brings out the best in people; is a clear communicator.

Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments and adjusts for problems and roadblocks; measures performance against goals; evaluates results.

Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and does not stop at the first answers.

Supplemental Information: All positions within this job classification have been designated as Casual in nature and all employees serving in such positions are considered to be Casual Employees. Casual employees serve strictly at the pleasure of the City and their employment may be terminated at any time for any reason, with or without cause.

THE CITY OF DUBLIN IS AN EQUAL OPPORTUNITY EMPLOYER

Drug-Free Workplace

The City of Dublin is a drug-free workplace (AO 2.35) which prohibits the use of controlled substances including marijuana. As permitted by law and in accordance with City Policy, new hires must pass a pre-employment drug test before appointment to any City position. Please note, this position may be subject to additional restrictions pursuant to Administrative Orders 2.38, or as outlined in the posting.

EEO Statement

The City of Dublin is committed to establishing and maintaining an inclusive and equitable community. We work to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. We actively celebrate colleagues' differences, support them through their careers with us, and prohibit discrimination and harassment. We strive to ensure equitable access to resources and opportunities that allow individuals and groups to feel safe, respected, motivated, and valued. Creating a culture of equity and belonging helps to ensure we meet the needs of all residents, visitors, and City of Dublin employees.

• Refer a Friend Bonus Program ($100 per successful employee referral)
• Ohio Public Employee Retirement System (OPERS) enrollment and contributions
• Potential Public Student Loan Forgiveness (PSLF) eligibility
• Support through our Employee Assistance Program (EAP)
• Fostering Internal Talent (FIT) Program offering incentives, training, and team building
• Discounts on memberships at the Dublin Community Recreation Center (DCRC)
• The City maintains the cost of team member certifications and training time is paid ($40.00-$100.00 value). All certifications achieved belong to the team member.
• Employee recognition and appreciation events
• Discounted/free employee participation in select City events (Memorial Golf Tournament, Dublin Irish Festival, etc.)
• Uniforms provided
• Career mapping and growth opportunities
• The City of Dublin has partnered with Franklin University to make it easier than ever for you to achieve your education goals. The partnership provides the following educational benefits to ALL City of Dublin employees (full-time, part-time and seasonal employees):
• Tuition Benefit - All City of Dublin employees are eligible to save 20% on tuition for Franklin University associate, bachelors, masters or graduate certificate programs
• Free books - Get your textbooks for free! The Franklin University Bookstore will mail textbooks to registered students beginning 3 weeks prior to the start of courses, so make sure to register early. Some courses include embedded electronic textbooks with fees charged upon registration. These fees will be waived. Please allow up to 4 weeks from the start of your course for this fee to be removed from your account.
• No Tuition Deferment Fee - You may defer tuition payments to the end of the trimester at no charge! You will need to apply for tuition deferment each term through your Franklin student portal.

01

Do you possess a valid driver's license?

• Yes
• No

02

Do you have a Bachelor's degree in recreation or a related field, or an equivalent combination of education and experience?

• Yes
• No

Required Question

Employer City of Dublin

Address 5555 Perimeter Drive

Dublin, Ohio, 43017

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