Dental Receptionist / office manager in training

Join Our Team as a Patient Coordinator Start Jan 1st 2026 or later

Hudson Valley Dental TMD & Facial Aesthetics LLC is seeking a dedicated and detail-oriented Patient Coordinator to support our growing practice in Poughkeepsie, NY.

This part-time role is ideal for someone who thrives in a patient-focused environment and enjoys being the organizational backbone of a clinical team.

Schedule

• Monday: 9 am- 4:30 PM

• Tuesday 9 am- 4:30 PM

• Wednesday  9am-2pm PM ( possible 4:30 pm)

• Thursday:  9 am- 4:30 PM

• Saturday once a month

Key Responsibilities

As our Patient Coordinator/ office manager in training, you’ll be the primary non-clinical point of contact for patients and a vital part of our administrative operations:

• Front Desk & Patient Relations

  • Greet and assist patients in person and over the phone

  • Schedule appointments and manage waitlists

  • Provide education and support on practice policies and insurance procedures

• Scheduling & Software Management

  • Utilize dental management software to coordinate appointments for doctors and hygienists(Curve Dental)

  • Confirm appointments using marketing/communication tools

  • Schedule referrals with specialists as needed

• Records & Documentation

  • Input and maintain patient data, including medical histories, treatment plans, insurance details, x-rays, and photographs

  • Organize and update paper charts with required forms and documentation

• Financial Coordination

  • Process patient payments and discuss payment plans

  • Verify insurance, submit claims and pre-estimates

  • Handle collections and communicate with insurance carriers

• Office Operations

  • Open and close the office following established protocols

  • Order supplies and manage inventory

  • Relay messages and collaborate with providers and assistants to ensure a smooth, safe, and welcoming patient experience

Benefits

• Paid Sick Days

• Paid Holidays

• Vacation Days

If you're organized, compassionate, and ready to make a meaningful impact in a specialized dental practice, we’d love to hear from you!