Associate Administrator (PA3)

Manages and oversees grants and project related activities for the Office of Community Schools

• Develops and manages the grant allocations;
• Oversees sub-recipient monitoring to include development and implementation of policies and procedures for monitoring guidelines:
• Evaluates implementation efforts of programs and recommends improvements.
• Manages grant implementation projects and processes throughout the grant lifecycle to ensure clear expectation setting and evaluation
• Establishes data collection and reporting process for the grant awardees.
• Analyzes data to provide improvement recommendations to internal and external entities.
• Assists in overseeing day-to-day administration of grants;
• Monitors grant and project timelines;
• Facilitates and conducts effective project planning (e.g. evaluations, budget, finance, reports, request for proposal);
• Research policies and regulations to ensure general procedural compliance
• Stays current with other states, trends and related research;
• Develops the comprehensive plan for the grants including a competitive grant application process including coordination with intra-agency offices;
• Oversees budget, contracts, and implementation schedule of grant opportunities;
• Complies with federal and state laws and regulations;
• Delivers training and provides technical assistance to support grant and subgrant applicants and recipients; Conducts trainings for grant stakeholders and school-based personnel related to policies, procedures, best practices and data reporting;
• Coordinates proposal review teams;
• Prepares for state and federal audits and program reviews;
• Monitors deliverables and terms of contract with vendors to ensure compliance with statement of work;
• Identifies benefits and risks to the successful implementation of grant projects relative to established timelines;
• Supervises assigned OCS staff
• Performs other related duties as assigned:
• Unusual Working Conditions: May require travel throughout State of Ohio & may require overnight stay (Must be willing & able to secure a valid driver's license OR supply your own transportation).

5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.

• Or completion of undergraduate core program in business administration, management or public administration; 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 2, 63123.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Knowledge: Federal Grant Management Requirements; Staff Supervision; Project Management,State and Federal Law & Government (including ORC 3301 and 3313, OAC Ohio Operating Standards, ESSA); Agency Policies & Procedures; Customer & Personal Service; Community School Operation

Skills: Communication (e.g., active listening, oral, written); Learning Strategies; Critical Thinking / Decision Making; Systems Analysis/Evaluation; Collaboration; Professional Development; Research Methods; Project Management.

Abilities: Problem Solving; Resource Allocation & Management