Executive Assistant

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Serves as Executive Assistant to the dean of the College of Pharmacy by providing comprehensive support, expertise, and coordination of administrative functions through effectively anticipating support needs and prioritizing duties. Responsible for managing procurement and travel needs using the Workday system to process requests while ensuring compliance with university policies and procedures. Executes assigned tasks associated with strategic projects and events including event management/coordination, scheduling, logistics, and facilitation for college-wide and/or sponsored events held at the college, the university, throughout the state, and nationally.

Proactively manages the deans and various other administration calendars; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas and other appropriate materials for meetings; schedules domestic and international travel accommodations; researches, compiles and provides information to aid the dean in decision making; conveys directives, assignments, decisions, and information from the dean relating to college programs in response to requests and inquiries; handles confidential matters professionally and appropriately; assists with recruitment and onboarding of faculty and staff; serves as lead administrative support in the deans office and manages administrative support staff within the office; onboards, mentors, and trains new administrative support staff; provides and/or coordinates backup support coverage to the administrative support staff throughout the college; provides executive administrative support to the colleges Appointments, Promotions, and Tenure (APT) Committee and the Pharmacy Leadership Council, as well as support to task forces and committees as assigned by the dean, and all processes included wherein; serves on committees at the college and university level as directed; supervises, assigns and oversees day-to-day tasks of student administrative support staff as needed; works productively as a team member; provides back-up administrative support to other college administrative support staff as needed; performs related and/or additional job duties as assigned.

Required Qualifications: Bachelor's degree or equivalent experience. 3 years of relevant experience.

Desired Qualifications: 4-8 years of relevant experience preferred.

The pay range for this job profile is $70,100 - $91,600. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

The College of Pharmacy believes in a healthy work/life balance, therefore, the work arrangement for this position is hybrid (i.e., remote and in-office), subject to change based upon the needs of the organization and as determined by College Leadership.

FUNCTION: Business Planning and Operations

SUBFUNCTION: Administrative Assistance

CAREER BAND: Managerial

CAREER LEVEL: 1

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216 , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.