Onsite Coordinator

Onsite Coordinator

Employment Type: Full-Time

Pay Rate:  $20-$22 

1st Shift:  6:30am to 3:30pm; Monday - Friday

Start: Immediately

Location: Middletown, NJ

We are seeking a highly organized and dependable Onsite Coordinator to support daily operations. We are seeking a reliable and highly organized Onsite Coordinator to manage day-to-day activities. This key role ensures smooth operations, effective communication, and a positive experience for both employees and client.  The ideal candidate is proactive, detail-oriented, and comfortable handling a wide range of operational, administrative, payroll, and HR-related duties.

Key Responsibilities

Daily Operations & Workforce Support

• Serve as the primary onsite point of contact for employees and clients
• Oversee daily workforce check-ins and attendance accuracy
• Monitor staffing shortages and coordinate with the office to arrange replacements as needed
• Provide regular reports to the client detailing employee presence and order completion status
• Maintain consistent presence on the facility floor to ensure staff adhere to quality standards, compliance requirements, and proper conduct

Payroll & New Hire Processing

• Review and resolve timeclock discrepancies, missed punches, and schedule edits
• Ensure all hours are approved and submitted accurately and on time for payroll processing
• Complete new hire applications and documentation for all incoming employees
• Conduct I-9 verification and ensure E-Verify compliance
• Communicate with employees regarding pay questions, corrections, or policy clarification

Administrative & Reporting Duties

• Maintain detailed spreadsheets, and workforce activity reports (daily/weekly/monthly)

Compliance, Safety & Facility Support

• Ensure compliance with company policies, worksite procedures, PPE requirements, and safety expectations
• Monitor floor conditions and facility flow to identify safety or operational concerns

Qualifications

• Fluent in Spanish (required)
• 1–2 years of experience in onsite coordination, staffing, operations, or payroll/new hire processing
• Knowledge of timekeeping systems, payroll procedures, I-9 verification, and E-Verify
• Strong communication skills with the ability to interact professionally with client and employees
• Proficiency with MS Office (Excel, Word, Outlook), Google Workspace, or similar tools
• Reliable, professional, and consistent in follow-through