Transportation Secretary - Transportation

TITLE: Transportation Secretary
JOB STATUS: FLSA Overtime Eligible
REPORTS TO: Coordinator of Transportation DEPARTMENT: Operations
PAY RANGE: Five (5)

POSITION SUMMARY: To assure the smooth and efficient operation of the Transportation Department so that the department’s maximum positive impact on the education process can be realized.

JOB QUALIFICATIONS:

• A high school diploma or training and experience that are considered equivalent.
• Three to five years successful experience as a secretary preferred.
• Proficient at using work processing, spreadsheet and database software, excellent keyboarding skills, sound filing practices and familiarity with the operation of common office equipment.
• A positive, professional demeanor and excellent customer service skills.
• An ability to efficiently set priorities for the day, work in a fast-paced environment with strict attention to detail and be adept in multi-tasking.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

ESSENTIAL DUTIES:

• Processes payroll for all classified department members.
• Maintains a thorough understanding of all payroll related references contained in the Negotiated Agreement.
• Conducts extensive crosschecking between route, field trip and shuttle schedules with time sheets submitted by drivers and bus aides to ensure accuracy and completeness.
• Maintains a record of absences and tracks leave balances for all classified department members.
• Maintains all files related to payroll activities.
• Completes and maintains records of daily assignments of summer field trips as prescribed in the Negotiated Agreement.
• Performs dispatcher duties, answers phones and acts as the first point of contact for visitors.
• Communicates with bus drivers on the two-way radio providing valuable, real-time assistance concerning student, traffic and other route issues.
• Maintains a record of bid meeting activities and prepares a summary for inclusion in the Board of Education meeting agenda.
• Ensures the safety of students.
• Establishes and maintains cooperative professional relationships.

• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Serves as a role model for students in how to conduct themselves as citizens and as responsible, and intelligent human beings.
• Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Superintendent or his/her designee.

TERMS OF EMPLOYMENT: 261 days (251 work days and 10 paid holidays); 8 hours per day, excluding lunch; number of days of vacation, holidays, and salary as determined by Negotiated Agreement. Work year to be established by the Board.

SALARY: starting hourly rate $22.43/HR - $24.83/HR

The qualifications listed above are intended to represent the education, experience, skill and ability levels typically needed to successfully perform the essential duties contained in this job description. The qualifications should not be viewed as individual absolute standards, but considered holistically with other position-related criteria.

The Dublin City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.